Facilities Admin Coordinator — Elevate Hotel Ops

Crowne Plaza Louisville Airport Expo Ctr; Louisville (KY); On-site; USD 22,000 - 30,000; Full time

Job summary

Crowne Plaza Louisville Airport Expo Ctr seeks a Facilities Administrative Coordinator to support Housekeeping and Engineering. You will manage records, coordinate work orders, track inventory, and process invoices to keep operations running smoothly.

You will serve as a liaison with Front Office and other hotel departments, maintain reporting, and ensure guest satisfaction through accurate administrative processes.

Qualifications

• Education: High school diploma or equivalent required; associate degree preferred.
• Experience: 1–2 years administrative experience in hospitality, facilities, or related fields.
• Knowledge, Skills, and Abilities: Proficient with MS Office; familiarity with PMS and maintenance software preferred.

Responsibilities

• Housekeeping Administrative Functions: Answer phones, maintain records, track room status, update assignments, monitor inventory, process invoices, prepare reports, maintain lost and found, support training records.
• Engineering Administrative Functions: Enter and track maintenance work orders, coordinate service requests, maintain preventative maintenance schedules, track contracts/licenses/inspections, process invoices, log equipment histories, assist expense tracking, coordinate scheduling, prepare progress reports.
• General Administrative Responsibilities: Maintain filing systems, operate office equipment, prepare correspondence and reports, handle confidential information, support special projects, ensure policy compliance, foster team and guest relationships.

Skills

Microsoft Office

Org skills

Communication

Time management

Confidentiality

Customer service

Team collaboration

Education

High school diploma or equivalent

Associate degree preferred

Tools

PMS systems

Maintenance software

Job description

Crowne Plaza Louisville Airport Expo Ctr seeks a Facilities Administrative Coordinator to support Housekeeping and Engineering. You will manage records, coordinate work orders, track inventory, and process invoices to keep operations running smoothly.

You will serve as a liaison with Front Office and other hotel departments, maintain reporting, and ensure guest satisfaction through accurate administrative processes.