Facilities Admin & Capital Projects Coordinator

Albany Med; United States; Sur place; USD 47 000 - 66 000; Plein temps

Avantages offerts par ce poste

Excellent health care coverage

Wellbeing programs

Résumé du poste

Albany Med is seeking an experienced administrative professional to provide secretarial and project support for the Facility Maintenance department. You will handle capital project procurement, budgeting, and reporting, while maintaining confidential data with discretion and accuracy.

Responsibilities include managing requisitions, invoices, and contracts; updating budgets and records; coordinating meetings; and preparing reports for project teams—all in a fast-paced hospital environment.

Qualifications

• Minimum associate’s degree; bachelor’s degree preferred.
• Minimum two years of administrative, financial, procurement, or project support experience preferred.
• Experience supporting capital projects, purchasing, budgeting, or financial tracking strongly preferred.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational, communication, and analytical skills.
• Ability to manage confidential information and multiple priorities simultaneously.
• Demonstrated attention to detail and ability to work independently.

Responsabilités

• Process capital project requisitions, purchase orders, invoices, and related procurement documentation in a timely and accurate manner.
• Maintain budget sheets, project files, records, and supporting documentation for capital improvement projects.
• Manage AIA documents, contracts, change orders, payment applications, and related project documentation, ensuring accuracy, compliance, and proper record retention.
• Update and maintain spreadsheets, databases, and tracking systems used to monitor capital project expenditures and purchasing activity.
• Schedule meetings, coordinate appointments, and provide administrative support to Facilities Management staff and project teams.
• Maintain departmental records, databases, and Microsoft Office documents.
• Prepare and distribute ad hoc reports, budget summaries, expenditure analyzes, and project status updates.
• Perform general office support duties and other related assignments as requested to support departmental operations and capital projects.

Connaissances

Organizational skills

Communication skills

Analytical skills

Formation

Associate's degree

Bachelor's degree preferred

Outils

Microsoft Office Suite

Excel

Word

Outlook

Description du poste

Albany Med is seeking an experienced administrative professional to provide secretarial and project support for the Facility Maintenance department. You will handle capital project procurement, budgeting, and reporting, while maintaining confidential data with discretion and accuracy.

Responsibilities include managing requisitions, invoices, and contracts; updating budgets and records; coordinating meetings; and preparing reports for project teams—all in a fast-paced hospital environment.