F&B Administrative Assistant

Marcus Hotels & Resorts; Palm Desert (CA); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Room discounts at Marcus Hotels &

Discounts at Marcus Hotels &Resort

Paid time off

Medical, dental, and vision insurance

401k with employer match

Job summary

HOTEL PASEO, Autograph Collection, part of Marcus Hotels & Resorts, seeks a Food & Beverage Administrative Assistant in Palm Desert to manage clerical functions and support F&B and Culinary teams. The role involves handling onboarding, reporting, and day-to-day admin tasks in a boutique luxury setting.

This position offers room for growth across Marcus Hotels & Resorts properties, with benefits including discounts, PTO, and insurance options. On-site role with open availability preferred.

Qualifications

• Minimum 2 years of administrative support experience in a hospitality/restaurant setting.
• Discretion and integrity to manage confidential information.
• Strong customer service, communication, and problem-solving skills.
• Proficiency in reading, writing, and speaking English.
• Ability to work with limited supervision and open availability preferred.

Responsibilities

• Perform a variety of administrative tasks and support day-to-day restaurant operations.
• Complete new hire onboarding accurately and timely, including uniforms.
• Assist in preparing weekly, quarterly, and annual reports.
• Schedule and coordinate meetings.
• Screen and direct calls to appropriate departments.
• Process incoming and outgoing mail.
• Resolve administrative issues promptly or escalate to management.
• Maintain inventory of office supplies and reorder as needed.
• Assist with management of electronics, POS, computers, cameras, and audio systems.
• Prepare and send memos, emails, invoices, and reports.
• Participate in BEO/events calls and follow up on special requests.

Skills

Customer service

Communication

Problem solving

Discretion

English proficiency

Tools

POS system

Office software

Job description

Description

If you are passionate about hospitality, thrive in a boutique luxury environment, and are driven to create exceptional guest experiences, an exciting opportunity awaits in the heart of Palm Desert. At HOTEL PASEO, Autograph Collection, contemporary sophistication blends seamlessly with the relaxed energy of the desert, creating a destination that is both vibrant and refined. We are seeking a

Description

If you are passionate about hospitality, thrive in a boutique luxury environment, and are driven to create exceptional guest experiences, an exciting opportunity awaits in the heart of Palm Desert. At HOTEL PASEO, Autograph Collection, contemporary sophistication blends seamlessly with the relaxed energy of the desert, creating a destination that is both vibrant and refined. We are seeking a Food & Beverage Administrative Assistant to manage all clerical functions and provide administrative support to our Food & Beverage and Culinary teams. Part of the Milwaukee-based Marcus Hotels & Resorts portfolio, HOTEL PASEO offers guests a distinctive desert retreat featuring 150 thoughtfully designed guest rooms and suites, many showcasing breathtaking views of the San Jacinto Mountains and palm-lined landscape. Guests can unwind by our resort-style pool and on-site spa, explore the area on complimentary bicycles, and enjoy inspired dining at Larkspur Grill, Lemon Drop Pool Bar or Café Paseo. Located along world-renowned El Paseo, our boutique hotel places guests’ steps from premier shopping, art galleries, acclaimed restaurants, and vibrant nightlife while serving as the perfect gateway to Palm Springs and the Coachella Valley.

What will you be doing?

• Perform a variety of administrative tasks in addition to supporting the day-to day operations of the restaurant. The ideal candidate will be an energetic professional who doesn’t mind wearing multiple hats. They are well organized, flexible and thrive in a fast-paced environment.
• Ensure all new hire onboarding is completed accurately and in a timely manner. This includes completing the new hire checklist and assigning uniforms.
• Assist in the preparation of weekly, quarterly, and annually scheduled reporting.
• Schedule and coordinate meetings.
• Screen and direct phone calls to the appropriate department.
• Process incoming and outgoing mail.
• Resolve administrative issues in a timely manner or report it to the management team to avoid escalation.
• Maintain inventory of office supplies and order when running low.
• Assist with the management of all electronics, POS system, computers, peripherals, cameras, sound systems, etc.
• Prepare and send communications, such as memos, emails, invoices, reports, and other correspondence.
• Participate in the BEO/events call and follow up on special requests.

What do you bring to the role?

• Minimum 2 years of administrative support and/or restaurant administration experience preferred.
• Must possess a strong level of discretion and integrity to manage confidential information.
• Strong customer service, communication, and problem-solving skills.
• Proficiency in reading, writing, and communicating effectively in English.
• Must be able to work well under limited supervision.
• Open availability is preferred.

What's in it for you?

• Room discounts at Marcus Hotels & Resorts and Marriott worldwide locations
• Discounts at Marcus Hotels & Resorts restaurants, cafes, lounges, golfing, skiing, and spa
• Paid time off
• Medical, dental, and vision insurance (offered after 1 month of employment), company-paid life insurance, employee assistance program offer for full time associates
• 401k with employer match
• Ability to grow your career and transfer from one property to another
• Early wage access
• Free parking
• And more!

Pay Estimate

starting at $27/hour

About Us:

A division of The Marcus Corporation, Marcus Hotels & Resorts has a rich 60-year history of operational and service excellence. We are “People Pleasing People” who strive daily to create extraordinary experiences for guests and associates alike. Focused on expanding our U.S.-based portfolio of 18 hotels and resorts, our properties are known for their unique character and style.

Note: This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.

We are an equal opportunity employer and maintain a drug free work place. This organization uses E-Verify to confirm employment eligibility in the US.