Extra Help - MCN Office Support

Illinois State University; Normal (IL); On-site; USD 25,000 - 26,000; Part time

Benefits offered by this job

Time off benefits

403(b) Plan participation

Job summary

Illinois State University’s Mennonite College of Nursing seeks an Extra Help Office Support to provide temporary administrative and data-management assistance to its accreditation self-study and daily office operations. The role requires a high school diploma, strong time management, clear written and spoken communication, and proficiency with Word, Excel, Outlook, and Teams.

The position runs Monday–Friday, up to 28 hours weekly, with a starting date in October 2026.

Qualifications

• High school diploma required.
• Excellent time management and multi-tasking.
• Excellent written and oral communication skills.
• Experience working with students, faculty, and staff.
• Ability to work in a team and independently.
• Proficiency in Word, Excel, Outlook, and Teams.

Responsibilities

• Provide temporary administrative and data management support for accreditation self-study and daily office operations.
• Collect, organize, validate, and enter data from multiple sources to support reporting.
• Perform general office management and administrative tasks to ensure efficient departmental operations.

Skills

Time management

Attention to detail

Written and verbal communication

Experience with students and faculty

Teamwork

Proficiency in MS Office

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Title: Extra Help - MCN Office Support
Division Name: Academic Affairs
Department: Mennonite College of Nursing

Job Summary

Provides temporary administrative and data management support to the College's accreditation self-study process and daily office operations. The individual will assist with collecting, organizing, validating, and entering data from multiple sources to support accreditation reporting and documentation. In addition, the position will perform general office management and administrative tasks to ensure efficient departmental operations.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in the University’s 403(b) Plan.

Salary Rate / Pay Rate

$18.00 - $19.00 per hour

Required Qualifications

• 1. High school diploma.
• 2. Excellent time management skills, attention to detail, and ability to multi-task.
• 3. Excellent written and oral communication skills.
• 4. Experience in working with students, faculty, and departmental staff and campus administrators.
• 5. Ability to work in a team environment and work independently.
• 6. Proficiency in Microsoft applications, particularly Word, Excel, Outlook, and Teams.

Preferred Qualifications

• 1. Bachelor's degree

Work Hours

Monday through Friday, between the hours of 8am-4:30pm. Up to 28 hours per week.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

• 1. Effectively communicate.
• 2. Remain at a workstation for extended periods.
• 3. Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

October 2026

Optional Applicant Documents

Certification of Retirement Annuity

Special Instructions for Applicants

This position does not qualify for student employment.

Sponsorship: Applicants for this position must be currently legally authorized to work for Illinois State University in the United States. Illinois State University will not sponsor or take over the sponsorship of an employment visa for this opportunity. Illinois State University is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Illinois State University.

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part‑time you must list the number of work hours) and duties for all positions held. Applicable part‑time work experience will be considered toward qualifying for this position; however, it will be converted to a full‑time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent placement. Extra Help employees may only work up to 900 total hours.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Contact Information for Applicants

Mackenzie Chapman
Human Resources
309-438-3092
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].