Extra Help Clerical - Business Office

Illinois State University; Normal (IL); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Time away from work for eligible staff

Participation in 403(b) Plan

Job summary

Illinois State University is seeking an Extra Help Clerical in the Business Office to provide general accounting support, including processing travel vouchers and handling vendor payments. The role operates Monday–Friday, 9:00 a.m. to 2:00 p.m., in the Comptroller Business Office within Finance and Planning.

The position offers limited benefits; starting August 2026, with sponsorship not available for student employment and details on retirement plans provided.

Qualifications

• One (1) year of customer service experience.

Responsibilities

• Provide general accounting support including processing travel vouchers.
• Respond to travel policy questions and manage regular vendor payments.

Skills

Customer service

Job description

Title: Extra Help Clerical - Business Office
Division Name: Finance and Planning
Department: Comptroller Business Office

Job Summary

Provide general accounting support including but not limited to processing travel vouchers, responding to travel policy questions, and regular vendor payments.

Additional Information

Benefits include time away from work for eligible employees and the option to participate in University’s 403(b) Plan.

Salary Rate / Pay Rate

$18.50 per hour

Required Qualifications

One (1) year of customer service experience.

Work Hours

Monday - Friday; 9:00 a.m. - 2:00 p.m.

Functional Expectations

• Remain at workstation for extended periods.
• Effectively communicate on a daily basis.

Proposed Starting Date

August 2026

Required Applicant Documents

• Resume
• Reference List

Optional Applicant Documents

• Certification of Retirement Annuity

Special Instructions for Applicants

**This position does not qualify for student employment.**

Sponsorship: Applicants for this position must be currently legally authorized to work for Illinois State University in the United States. Illinois State University will not sponsor or take over the sponsorship of an employment visa for this opportunity. Illinois State University is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Illinois State University.

Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University’s supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.

Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience.

Contact Information for Applicants

Colette Homan
Human Resources
309-438-8848
[e-mail]

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at [phone]. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at [phone].