External Relations & Admin Specialist

Association of Fundraising Professionals; New York (NY); On-site; USD 81,000 - 83,000; Full time

Benefits offered by this job

401k with employer contribution

25 days vacation per year

8 national holidays

Mental wellbeing platform

Learning & development budget

Health benefits for family

Parental leave provision

Job summary

The External Relations & Admin Officer at Freedom Fund, based in New York, provides essential administrative, research, and logistical support to the External Relations team (Strategic Partnerships and Communications) and the New York office.

You will manage calendar and travel, assist with donor records in Salesforce/Asana, support budgets, and coordinate events and office operations to ensure accurate data and smooth operations.

Qualifications

• Strong organizational skills and attention to deadlines.
• Excellent written and verbal communication; ability to draft/edit materials.
• Proactive, reliable; works well independently and in a team.
• Discretion with donor and prospect information.
• Familiar with project management tools and MS Office.
• Experience with Salesforce or donor CRM preferred.
• Authorized to work in the USA without sponsorship.

Responsibilities

• Provide executive administrative support to the Managing Director of External Relations.
• Support briefings, donor profiles, and meeting follow-ups.
• Assist with calendar, travel, expense reports and paperwork processing.
• Support data entry, reporting, and data cleaning in Salesforce/Asana.
• Coordinate event logistics and office operations in NYC; UN Week lead.
• Manage office supplies, mail, shipping, and vendor liaison.

Skills

Organizational skills

Written communication

Independent & team work

Discretion & professionalism

Attention to detail

Adaptability

Willingness to support varied tasks

Tools

Salesforce

Asana

SharePoint

Microsoft 365

Word

Excel

PowerPoint

Job description

The External Relations & Admin Officer at Freedom Fund, based in New York, provides essential administrative, research, and logistical support to the External Relations team (Strategic Partnerships and Communications) and the New York office.

You will manage calendar and travel, assist with donor records in Salesforce/Asana, support budgets, and coordinate events and office operations to ensure accurate data and smooth operations.