Export Documentation

The DeLong Co., Inc.; Town of Clinton (WI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision coverage

401(k) matching

Pet insurance

FSA accounts

Disability coverage

Job summary

The DeLong Co., Inc. is seeking an Export Documentation Specialist in Wisconsin to prepare and process export paperwork for container and bulk shipments.

You will provide quick, professional support to customers, shipping lines, and internal teams, ensuring accuracy and on-time delivery. Responsibilities include AES/Manifest input, L/C handling, and keeping meticulous records while maintaining organized files.

Qualifications

• Ability to sit for long periods of time.
• Willingness to work extended hours during peak season and occasional weekends.
• Ability to lift up to 40 pounds.

Responsibilities

• Complete accurate export paperwork in a timely manner for customers prior to shipment arriving at destination
• Provide information or answer inquiries quickly and professionally with other departments, customers, and shipping lines
• Problem solve within the company as well as with outside sources, referring to quality, quantity, or other concerns
• Conduct thorough review of export documents to ensure accuracy, completeness, and adherence to company standards
• Input AES and Manifest bookings; enter L/C or shipping instructions; apply for Phytos by utilizing government websites
• Maintain organized folders and filing systems
• Order supplies and manage equipment when issues occur
• Update and maintain manuals with revised information
• Scan and make copies of documents
• Maintain records of contract reports as payments are advised
• Use courier services such as FedEx, UPS, and DHL to track shipments and create labels

Skills

Attention to detail

Customer service

Organized

Job description

Brief Description

Are you detail-oriented, organized, and ready to keep global shipments moving? The DeLong Co. is looking for an Export Documentation Specialist to prepare and process accurate export paperwork for our container and bulk shipment business — while providing quick, professional support to customers, shipping lines, and internal teams.

About The Role

As an Export Documentation Specialist, you will complete all steps necessary to process and complete documentation for the export of container and bulk shipments, ensuring paperwork is accurate, complete, and delivered on time ahead of each shipment's arrival at destination.

Brief Description

Are you detail-oriented, organized, and ready to keep global shipments moving? The DeLong Co. is looking for an Export Documentation Specialist to prepare and process accurate export paperwork for our container and bulk shipment business — while providing quick, professional support to customers, shipping lines, and internal teams.

About The Role

As an Export Documentation Specialist, you will complete all steps necessary to process and complete documentation for the export of container and bulk shipments, ensuring paperwork is accurate, complete, and delivered on time ahead of each shipment's arrival at destination.

What You'll Do

• Complete accurate export paperwork in a timely manner for customers prior to shipment arriving at destination
• Provide information or answer inquiries quickly and professionally with other departments, customers, and shipping lines
• Problem solve within the company as well as with outside sources, referring to quality, quantity, or other concerns
• Conduct thorough review of export documents to ensure accuracy, completeness, and adherence to company standards
• Input AES and Manifest bookings; enter L/C or shipping instructions; apply for Phytos by utilizing government websites
• Maintain organized folders and filing systems
• Order supplies and manage equipment when issues occur
• Update and maintain manuals with revised information
• Scan and make copies of documents
• Maintain records of contract reports as payments are advised
• Use courier services such as FedEx, UPS, and DHL to track shipments and create labels

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. Duties, responsibilities and activities may change at any time, with or without notice.

Qualifications

• Ability to sit for long periods of time
• Willingness to work extended hours during peak season and occasional weekends
• Ability to lift up to 40 pounds

  WHY THE DELONG CO.

  We offer a competitive benefits package that reflects how much we value our people:

  • Medical insurance (affordable premiums), plus FREE Dental, Vision, Rx, and Life Insurance
  • Pet insurance available
  • 401(k) with company matching
  • FSA and Dependent Care Accounts
  • Short-Term Disability, Voluntary Life, and Voluntary Long-Term Disability

  About The Delong Co., Inc.

  The DeLong Co. has been a trusted partner to farmers and agricultural communities for generations. Our export operations keep product moving reliably around the world — and the people behind the paperwork are what make that possible. When you step into this role, you’re not just processing documents. You’re helping connect our customers to global markets and building a career with a company that invests in its people for the long haul.

  The DeLong Co., Inc. is an equal opportunity employer. Duties and responsibilities may change at any time with or without notice.

  EOE STATEMENT

  The DeLong Co., Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The DeLong Co., Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.