Experiential Events Project Coordinator

jackmortonworldwide; South Brunswick (NJ); On-site; USD 60,000 - 75,000; Full time

Job summary

Jack Morton Worldwide is seeking a Project/Production Coordinator (Trade Shows & Events) to join our Dayton, NJ team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs.

We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment and can travel domestically and internationally as required.

Qualifications

• Bachelor's degree and 2+ years of experience as a Project Coordinator or similar role; or equivalent
• Experience in event marketing/experiential or agency environments preferred
• Ability to read, analyze, and interpret business, technical, and regulatory documentation
• Strong written communication skills for proposals, reports, and business correspondence
• Comfortable presenting information to internal teams, clients, and stakeholders

Responsibilities

• Adhere to all internal processes and policies accurately and efficiently
• Develop understanding and effectively work within required project systems
• Utilize online asset management and event management tools
• Support Project Managers by accurately and efficiently completing assigned tasks
• Communicate effectively with internal departments, strategic partners, and vendors
• Maintain well-organized project files and documentation
• Manage and execute client and vendor communications across a variety of projects
• Liaise with internal and external stakeholders to ensure timely delivery
• Apply best practices in project management, time allocation, resource management, and client communication
• Support development of project estimates and workback schedules
• Prepare to answer questions regarding project status and deliverables
• Manage multiple projects simultaneously while maintaining schedules, budgets, and quality
• Research specialty materials and services in conjunction with Finance
• Read, redline, and support fabrication drawing development as needed
• Assist in training incoming team members and developing transition materials
• Resolve issues within working teams as needed
• Maintain awareness of client properties relevant to assigned projects
• Travel domestically and internationally for fulfillment as required
• Complete work as assigned

Skills

Project coordination

Client communication

Team collaboration

Time management

Education

Bachelor's Degree (B.A. or B.S.) from a four-year college or university

Tools

Microsoft Office

Excel

Job description

Jack Morton Worldwide is seeking a Project/Production Coordinator (Trade Shows & Events) to join our Dayton, NJ team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs.

We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment and can travel domestically and internationally as required.