Experiential Events Project Coordinator

Socket.dev; South Brunswick (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Jack Morton is seeking a Project/Production Coordinator (Trade Shows & Events) to support the Dayton, NJ team in managing all facets of project fulfillment for experiential, live, and digital programs. The role requires highly organized, collaborative, detail-oriented individuals thriving in fast-paced, client-driven environments.

The position involves coordinating project systems, asset management, stakeholder communications, and travel as needed to deliver on time and within budget.

Qualifications

• Bachelor’s degree and 2+ years of experience as a Project Coordinator or in a similar project-based role.
• Experience in event marketing, experiential, or creative solutions agency environments preferred.
• Ability to read, analyze, and interpret business, technical, and regulatory documentation.
• Strong written communication skills for proposals, reports, and business correspondence.
• Comfortable presenting information to internal teams, clients, and stakeholders.
• Strong mathematical competency including fractions, percentages, ratios, and proportions.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret technical instructions in diagram form and work with abstract/concrete variables.
• Customer-centric approach with strong interpersonal skills.
• Excellent organizational, detail orientation, multitasking, and follow-through.
• Independent, proactive, entrepreneurial mindset.
• Ability to work under tight deadlines in a fast-paced environment.
• Ability to read construction drawings and set up prints translating design to execution.
• Ability to collaborate effectively within cross-functional teams and client groups.

Responsibilities

• Adhere to internal processes and policies accurately and efficiently.
• Develop understanding and work within required project systems.
• Utilize online asset management and event management tools.
• Support Project Managers by completing assigned tasks accurately and efficiently.
• Communicate with internal departments, strategic partners, and vendors.
• Maintain well-organized project files and documentation.
• Manage and execute client and vendor communications across projects.
• Liaise with stakeholders to ensure timely delivery.
• Apply best practices in project management, time allocation, and resource management.
• Support development of project estimates and workback schedules.
• Prepare to answer questions regarding project status and deliverables.
• Manage multiple projects simultaneously while maintaining schedules, budgets, and quality.
• Research specialty materials and services with Finance.
• Read, redline, and support fabrication drawing development as needed.
• Assist in training incoming team members and developing transition materials.
• Resolve issues within working teams as needed.
• Maintain awareness of client properties relevant to assigned projects.
• Travel domestically and internationally for fulfillment as required.
• Complete work as assigned.

Skills

Event marketing experience

Experiential marketing

Agency environment experience

Analytical reading

Written communication

Presentations

Mathematical skills

MS Office

Problem solving

Technical reading

Customer focus

Organizational skills

Self-motivation

Deadline-driven

Construction drawings reading

Cross-functional collaboration

Education

Bachelor’s Degree (B.A. or B.S.) from a four-year college or university

Job description

Jack Morton is seeking a Project/Production Coordinator (Trade Shows & Events) to support the Dayton, NJ team in managing all facets of project fulfillment for experiential, live, and digital programs. The role requires highly organized, collaborative, detail-oriented individuals thriving in fast-paced, client-driven environments.

The position involves coordinating project systems, asset management, stakeholder communications, and travel as needed to deliver on time and within budget.