Project/Production Coordinator (Trade Shows & Events)

Jack Morton Worldwide; Dayton (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Jack Morton Worldwide seeks a Project/Production Coordinator (Trade Shows & Events) to join our Dayton team. You will support the Project Management group across experiential, live, and digital programs, coordinating schedules and communications.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, client-driven environment, with a bachelor’s degree and 2+ years in a project coordination or similar role. Travel domestically and internationally is expected.

Qualifications

• Bachelor’s Degree required with 2+ years in a Project Coordinator or similar role
• Experience in event marketing, experiential, or creative solutions environments preferred
• Ability to read, analyze, and interpret business, technical, and regulatory docs
• Strong written communication for proposals, reports, business correspondence
• Comfortable presenting information to internal teams, clients, and stakeholders
• Strong mathematical competency including fractions, percentages, ratios, and proportions
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to read construction drawings and translate design to execution
• Collaborate effectively within cross-functional teams and client groups

Responsibilities

• Adhere to internal processes and policies accurately and efficiently
• Develop understanding and work within project systems
• Utilize asset and event management tools
• Support Project Managers by completing assigned tasks
• Communicate with internal departments, partners, and vendors
• Maintain organized project files and documentation
• Manage client and vendor communications across projects
• Travel domestically and internationally as required
• Complete work as assigned

Skills

Project coordination

Client communication

Time management

Multitasking

Problem solving

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Experience Without Limits

Come shape the future of brand experience.

At Jack Morton, we design and build head-turning, smile-inducing, impact-driving brand experiences that redefine what experiential marketing can achieve. We help our clients unlock the full value of experiences by turning bold ideas into meaningful connections.

That takes a team that’s bold, curious, and acts as one. We build on each other’s ideas, challenge conventions, and show up for one another every day. Here, you’ll do your best work, grow quickly, and partner across clients, disciplines, and global teams to bring new ideas to life.

This is a place where curiosity drives what’s next, boldness raises the bar, and every win is shared. Where ownership is expected, egos are left at the door, and the work reflects the passion and talent of the people behind it.

Experience without limits—in your work, your growth, and your impact.

We are seeking aProject/Production Coordinator (Trade Shows & Events) to join our Dayton, NJ team. This role supports the Project Management group in servicing and managing all aspects of project fulfillment for experiential, live, and digital programs. We are looking for a highly organized, collaborative, and detail-oriented coordinator who thrives in a fast-paced, client-driven environment.

Key Responsibilities

• Adhere to all internal processes and policies accurately and efficiently
• Develop understanding and effectively work within required project systems
• Utilize online asset management and event management tools
• Support Project Managers by accurately and efficiently completing assigned tasks
• Communicate effectively with internal departments, strategic partners, and vendors
• Maintain well-organized project files and documentation
• Manage and execute client and vendor communications across a variety of projects
• Liaise with internal and external stakeholders to ensure timely delivery
• Apply best practices in project management, time allocation, resource management, and client communication
• Support development of project estimates and workback schedules
• Prepare to answer questions regarding project status and deliverables
• Manage multiple projects simultaneously while maintaining schedules, budgets, and quality
• Research specialty materials and services in conjunction with Finance
• Read, redline, and support fabrication drawing development as needed
• Assist in training incoming team members and developing transition materials
• Resolve issues within working teams as needed
• Maintain awareness of client properties relevant to assigned projects
• Travel domestically and internationally for fulfillment as required
• Complete work as assigned

Qualifications

• Bachelor’s Degree (B.A. or B.S.) from a four-year college or university, and 2+ years of experience as a Project Coordinator or in a similar project-based execution role; or an equivalent combination of education and experience
• Experience in event marketing, experiential, or creative solutions-based agency environments preferred
• Ability to read, analyze, and interpret business, technical, and regulatory documentation
• Strong written communication skills, including proposals, reports, and business correspondence
• Comfortable presenting information to internal teams, clients, and stakeholders
• Strong mathematical competency including fractions, percentages, ratios, and proportions
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret technical instructions in diagram form and work with both abstract and concrete variables
• Customer-centric approach with strong interpersonal and relationship-building skills
• Strong organization, detail orientation, multitasking capability, and follow-through
• Independent, proactive, and entrepreneurial mindset
• Comfortable working under tight deadlines in a fast-paced environment
• Ability to read construction drawings and setup prints and translate design to execution
• Ability to collaborate effectively within cross-functional teams and client groups

Last but not least, we believe in diversity, equity and inclusion.

Jack Morton is an equal opportunity employer; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

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