Experiential & Career Learning Administrative Leader

University of Texas at Austin; United States; On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin’s College of Natural Sciences is seeking an Administrative Manager for Experiential & Career Learning on the UT Main Campus. The role leads financial stewardship, purchasing, grant oversight, site and systems management, and staffing across three offices to build efficient processes with high student impact.

With a focus on proactive administration and collaboration, you will partner with CNS leadership, oversee budget forecasting, and ensure policy compliance

Qualifications

• Bachelor’s degree in a related field and at least five years of progressively responsible experience in business operations, financial administration, or office management, ideally including process‑ownership responsibility.
• Demonstrated experience managing budgets, purchasing, and financial reconciliation processes.
• Experience developing and maintaining SOPs, training materials, or workflow documentation.
• Experience with grant administration, contracts, or compliance processes.
• Excellent organizational, communication, and problem‑solving skills.
• Ability to work independently, manage multiple priorities, and exercise sound judgment across multiple offices and stakeholders.
• Proficiency with Microsoft Office Suite and willingness to learn UT‑specific systems (e.g., DEFINE, TouchNet/TXShop, UT Direct/FRMS, Workday).

Responsibilities

• Budget, Purchasing, and Financial Administration: Manage budget tracking, financial reporting, and forecasting across all unit accounts (30+) spanning the three offices, and lead annual budget preparation.
• Staffing, Training, and Administrative Leadership: Lead the staff hiring/onboarding process and training on financial and administrative systems/processes for the administrative group and broader team, and design and maintain SOPs and workflows.
• Strategic and Collaborative Projects: Provide administrative support to the Senior Director, including reports, meeting coordination, and recommendations for improved processes.
• Events, Logistics, and Travel Coordination: Provide financial oversight, final reconciliation, and administrative coordination for events.
• Grants and Contracts: Lead post‑award grant administration, including expense tracking and compliance with sponsor and university requirements.
• Team Engagement: Engage actively as a staff member on the Experiential and Career Learning team, participating in team meetings, events, communications, and day‑to‑day operations.

Skills

Budget management

Financial reconciliation

Organizational skills

Communication

Problem solving

Independence

Multitasking

Microsoft Office

Education

Bachelor’s degree in a related field

Tools

DEFINE

TouchNet/TXShop

UT Direct/FRMS

Workday

Job description

The University of Texas at Austin’s College of Natural Sciences is seeking an Administrative Manager for Experiential & Career Learning on the UT Main Campus. The role leads financial stewardship, purchasing, grant oversight, site and systems management, and staffing across three offices to build efficient processes with high student impact.

With a focus on proactive administration and collaboration, you will partner with CNS leadership, oversee budget forecasting, and ensure policy compliance