Biology Instruction Office Admin Lead

University of Texas at Austin; Utah; On-site; USD 54,000 - 66,000; Full time

Job summary

University of Texas at Austin is seeking an Administrative Manager for the Biology Instructional Office (BIO) to oversee daily administrative operations and course scheduling on UT Austin's main campus. You will supervise staff, coordinate registration, and manage inventory and exams, driving smooth course delivery for BIO, MBS, INB, and NEU departments.

The role requires a Bachelor’s degree and experience in academic program coordination, with strong communication and organizational skills to

Qualifications

• Bachelor’s degree and experience coordinating, administering, or managing academic programs or departmental operations.
• Experience supervising administrative, student and/or technical support staff.
• Familiarity with academic scheduling, course inventory maintenance, and registration processes at a higher education institution.
• Exceptional communication and organizational skills with high attention to detail.
• Proven ability to multitask, solve complex operational challenges, and balance multiple high-priority deadlines simultaneously.
• Demonstrated tact, diplomacy, and sound judgment in dealing with students, faculty, staff, and administrators.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Course Scheduling: Determine with the BIO Director and three associated Biology departments which classes are offered, the number of sections taught, and which faculty are assigned. Ensures appropriate classroom facilities are available. Problem solve and troubleshoot complex issues to resolution. Review changes with departments.
• Registration & Student Services: Coordinate registration by setting closing limits, monitoring, and adjusting as needed. Perform prerequisite checks for all courses and process third-time repeat appeals. Assist students with registration inquiries in person and via email. Collaborate with Natural Sciences Advising and graduate coordinators.
• Instructional & TA Support: Oversee the assigning and hiring of teaching assistants for each semester. Report final exams each semester. Assist faculty with syllabus and CV uploads, textbook orders, and desk copies as needed. Assist faculty and TAs with room reservations.
• Staff Supervision: Supervise staff members in the immediate office as well as instructional support lab staff.
• Course Instructor Surveys: Coordinate course evaluation surveys (CES) for faculty and TAs for all BIO, MBS, INB, and NEU courses.
• Grade & System Reporting: Verify and update the FaSET report each semester. Oversee grade reporting for all undergraduate courses and act as grade representative for individual instruction courses.
• Course Inventory Management: Maintain undergraduate course inventory for BIO, MBS, INB, and NEU. Assist the BIO Director and Associate Chairs to process and track all changes to course inventory, including adding new courses and requests for changes to existing courses.
• Advisory & Communication: Serve as front office manager and act as a primary source of information and advice for faculty, staff, and students.
• Other duties as assigned

Education

Bachelor’s degree

Job description

University of Texas at Austin is seeking an Administrative Manager for the Biology Instructional Office (BIO) to oversee daily administrative operations and course scheduling on UT Austin's main campus. You will supervise staff, coordinate registration, and manage inventory and exams, driving smooth course delivery for BIO, MBS, INB, and NEU departments.

The role requires a Bachelor’s degree and experience in academic program coordination, with strong communication and organizational skills to