Administrative Manager — Experiential & Career Learning

The University of Texas at Austin; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin's College of Natural Sciences seeks an Administrative Manager for Experiential and Career Learning within Undergraduate Education. You will own financial stewardship, purchasing, grant oversight, site and systems management, and staff hiring/onboarding across three offices.

This role supports a growing, multi-office portfolio with high student impact, requiring process-minded leadership and collaboration across departments.

Qualifications

• Bachelor's degree and at least five years of progressively responsible experience in business operations or office management.
• Experience managing budgets, purchasing, and financial reconciliation processes.
• Experience developing and maintaining SOPs, training materials, or workflow documentation.
• Experience with grant administration, contracts, or compliance processes.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and manage multiple priorities across multiple offices and stakeholders.

Responsibilities

• Manage budget tracking, financial reporting, and forecasting across unit accounts and prepare annual budgets.
• Lead staff hiring/onboarding and training on financial and administrative systems.
• Provide administrative support, reports, meetings coordination, and process improvements.
• Coordinate events and travel for faculty and students; oversee reimbursements.
• Lead post-award grant administration and review contracts and affiliation agreements.
• Engage with CNS leadership and supervise administrative staff as the team grows.

Skills

Budget management

Financial reconciliation

SOP development

Staff training

Cross-office collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

DEFINE

TouchNet/TXShop

UT Direct/FRMS

Workday

Job description

The University of Texas at Austin's College of Natural Sciences seeks an Administrative Manager for Experiential and Career Learning within Undergraduate Education. You will own financial stewardship, purchasing, grant oversight, site and systems management, and staff hiring/onboarding across three offices.

This role supports a growing, multi-office portfolio with high student impact, requiring process-minded leadership and collaboration across departments.