Administrative Manager, Experiential & Career Learning

University of Texas at Austin; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

University of Texas at Austin CNS seeks an Administrative Manager for Experiential & Career Learning on UT Main Campus. This role oversees financial stewardship, purchasing, and grant oversight across three offices, while leading staffing, SOPs, and IT liaison tasks.

The position emphasizes building efficient systems, policy compliance, and collaborative project work with multiple CNS offices, affecting student outcomes and program success.

Qualifications

• Bachelor's degree in a related field, and at least five years of progressively responsible experience in business operations, financial administration, or office management, ideally including process-ownership responsibility.
• Demonstrated experience managing budgets, purchasing, and financial reconciliation processes.
• Experience developing and maintaining SOPs, training materials, or workflow documentation.
• Experience with grant administration, contracts, or compliance processes.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently, manage multiple priorities, and exercise sound judgment across multiple offices and stakeholders.
• Proficiency with Microsoft Office Suite and willingness to learn UT-specific systems (e.g., DEFINE, TouchNet/TXShop, UT Direct/FRMS, Workday).

Responsibilities

• Budget, Purchasing, and Financial Administration: Manage budget tracking, financial reporting, and forecasting across all unit accounts (30+) spanning the three offices, and lead annual budget preparation.
• Staffing, Training, and Administrative Leadership: Lead the staff hiring/onboarding process and training on financial and administrative systems/processes for the administrative group and broader team, and design and maintain SOPs and workflows.
• Strategic and Collaborative Projects: Provide administrative support to the Senior Director, including reports, meeting coordination, and recommendations for improved processes.
• Events, Logistics, and Travel Coordination: Provide financial oversight, final reconciliation, and administrative coordination for events.
• Grants and Contracts: Lead post-award grant administration, including expense tracking and compliance with sponsor and university requirements.
• Team Engagement: Engage actively as a staff member on the Experiential and Career Learning team, participating in team meetings, events, communications, and day-to-day operations.

Skills

Budget management

Financial reconciliation

SOP development

Grant/contract compliance

Organizational skills

Multi-priority management

Microsoft Office

Education

Bachelor's degree

Tools

DEFINE

TouchNet/TXShop

UT Direct/FRMS

Workday

Job description

University of Texas at Austin CNS seeks an Administrative Manager for Experiential & Career Learning on UT Main Campus. This role oversees financial stewardship, purchasing, and grant oversight across three offices, while leading staffing, SOPs, and IT liaison tasks.

The position emphasizes building efficient systems, policy compliance, and collaborative project work with multiple CNS offices, affecting student outcomes and program success.