Experiences Associate, Global Luxury Events

Sotheby's; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Competitive benefits package

Job summary

Sotheby’s, a global leader in art and luxury, seeks an Associate, Experiences in New York to join the Special Projects team. You will coordinate experiences, manage logistics, budgets and run-of-show materials, working with internal and external partners across markets.

You will support directors on major programs, research venues, track deliverables and maintain calendars, with frequent on-site delivery and guest-experience oversight.

Qualifications

• Approximately 3-5 years of experience in events, experiential production or related fields.
• Experience coordinating event logistics, vendors, venues and multiple projects.
• Strong organizational, communication and follow-through skills.

Responsibilities

• Coordinate assigned experiences and recurring cultural programs from planning through on-site delivery and post-event follow-up.
• Handle day-to-day logistics and follow-through for Behind the Scenes experiences and recurring programs.
• Maintain project plans, timelines, budgets, checklists, briefing materials and run-of-show documents.
• Coordinate venues, hospitality, transportation, staffing, guest logistics and vendor requirements.
• Support the Director on major cultural programs and special projects.
• Research venues and sites, conduct site visits and feasibility materials.
• Track installation, hospitality, staffing and de-installation workstreams for activations.
• Liaise with internal teams and external partners to track deliverables and flag risks.
• Coordinate vendor onboarding, contracts, purchase orders, invoices and payments.
• Maintain shared project trackers and a global events calendar.
• Prepare status updates, meeting notes and action logs with clear owners.
• Support on-site delivery and guest experience standards.
• Develop repeatable checklists, templates and processes for efficient execution.
• Ensure all work is delivered with discretion and professionalism.

Skills

Project management

Logistics coordination

Vendor coordination

Attention to detail

Job description

Sotheby’s, a global leader in art and luxury, seeks an Associate, Experiences in New York to join the Special Projects team. You will coordinate experiences, manage logistics, budgets and run-of-show materials, working with internal and external partners across markets.

You will support directors on major programs, research venues, track deliverables and maintain calendars, with frequent on-site delivery and guest-experience oversight.