Associate, Experiences

Sotheby's; New York (NY); Vor Ort; USD 65.000 - 75.000; Vollzeit

Benefits dieser Stelle

Discretionary bonus

Competitive benefits package

Zusammenfassung

Sotheby’s, a global leader in art and luxury, seeks an Associate, Experiences in New York to join the Special Projects team. You will coordinate experiences, manage logistics, budgets and run-of-show materials, working with internal and external partners across markets.

You will support directors on major programs, research venues, track deliverables and maintain calendars, with frequent on-site delivery and guest-experience oversight.

Qualifikationen

• Approximately 3-5 years of experience in events, experiential production or related fields.
• Experience coordinating event logistics, vendors, venues and multiple projects.
• Strong organizational, communication and follow-through skills.

Aufgaben

• Coordinate assigned experiences and recurring cultural programs from planning through on-site delivery and post-event follow-up.
• Handle day-to-day logistics and follow-through for Behind the Scenes experiences and recurring programs.
• Maintain project plans, timelines, budgets, checklists, briefing materials and run-of-show documents.
• Coordinate venues, hospitality, transportation, staffing, guest logistics and vendor requirements.
• Support the Director on major cultural programs and special projects.
• Research venues and sites, conduct site visits and feasibility materials.
• Track installation, hospitality, staffing and de-installation workstreams for activations.
• Liaise with internal teams and external partners to track deliverables and flag risks.
• Coordinate vendor onboarding, contracts, purchase orders, invoices and payments.
• Maintain shared project trackers and a global events calendar.
• Prepare status updates, meeting notes and action logs with clear owners.
• Support on-site delivery and guest experience standards.
• Develop repeatable checklists, templates and processes for efficient execution.
• Ensure all work is delivered with discretion and professionalism.

Kenntnisse

Project management

Logistics coordination

Vendor coordination

Attention to detail

Jobbeschreibung

Established in 1744, Sotheby's promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby's and Concierge. Sotheby's Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby's new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

Sotheby's is seeking an Associate, Experiences to join the Special Projects team in New York.Reporting to the Director, Programming - Art & Ideas, the Manager will coordinate the planning and delivery of cultural experiences, private gatherings, recurring programs and special projects across Sotheby's global markets.This is a hands-on, execution-focused role for a highly organized and resourceful professional who can manage assigned operational workstreams, maintain momentum across multiple projects and deliver thoughtful guest experiences with exceptional attention to detail.The Associate will work closely with colleagues across Programming, Events, Production and regional teams, as well as external venues, vendors and partners.

RESPONSIBILITIES

• Coordinate assigned experiences and recurring cultural programs from planning through on-site delivery and post-event follow-up.
• Take day-to-day responsibility for logistics and operational follow-through for assigned Behind the Scenes experiences and other recurring programs.
• Maintain project plans, timelines, budgets, checklists, briefing materials, schedules and run-of-show documents.
• Coordinate venues, hospitality, transportation, staffing, guest logistics and vendor requirements in partnership with relevant teams.
• Support the Director on major cultural programs, signature experiences, international moments and special projects.
• Coordinate property and venue research, comparisons, site visits and feasibility materials for seasonal pop-up houses and temporary spaces, including with Sotheby's International Realty, brokers and local advisors.
• Track installation, furnishing, hospitality, staffing, operational readiness and de-installation workstreams for temporary activations.
• Liaise with internal Events and Production teams and external partners to track deliverables, resolve operational questions and flag risks or decisions requiring escalation.
• Coordinate vendor onboarding, contracts, purchase orders, invoices and payment tracking with Finance, Legal and other relevant internal teams.
• Maintain shared project trackers and contribute to a coordinated global calendar of events and experiences.
• Prepare status updates, meeting notes and action logs, ensuring clear owners and timely follow-through.
• Support on-site delivery, guest experience standards, vendor reconciliation and project close-out.
• Develop repeatable checklists, templates and processes to support consistent and efficient execution.
• Ensure all work is delivered with discretion, professionalism and exceptional attention to detail.

IDEAL EXPERIENCE & COMPETENCIES

• Approximately 3-5 years of relevant experience in events, experiential production, hospitality, cultural organizations, luxury environments or project coordination; exceptional candidates with a different experience profile will be considered.
• Experience coordinating event logistics, vendors, venues, schedules and multiple concurrent projects.
• Excellent organizational and project management skills, with strong attention to detail and follow-through.
• A proactive, resourceful approach and the ability to independently manage assigned workstreams while collaborating with senior colleagues.
• Clear written and verbal communication skills and confidence working with internal teams and external stakeholders.
• Interest in art, culture, design, architecture and hospitality.
• Experience with temporary spaces, pop-up activations, property research or international events is a plus.
• Willingness to travel and work outside standard business hours when required

The proposed base salary for this position ranges from $65,000-$75,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.