Experienced Legal Administrative Assistant (Two to Three Days Remote Per Week)

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health coverage

401(k) plan

Paid time off

Commuter stipend

Job summary

Hawthorne Lane, a boutique law firm in Washington, DC, seeks a seasoned Legal Administrative Assistant to support a team of attorneys with intricate document work and calendar management.

You will handle billing, client intake, due diligence materials, and front-desk duties, while ensuring deadlines are met in a fast-paced, collaborative environment. Hybrid work options are available, with strong emphasis on service excellence and professional growth.

Qualifications

• 5+ years of legal support experience within a large law firm.
• Litigation background required; a bachelor’s degree is preferred.
• Proficiency with Microsoft Office, Billstream, Emburse, and related law firm software.
• Strong initiative, organization, and client-service orientation.

Responsibilities

• Draft, edit, proofread, format, and manage legal documents and correspondence.
• Perform advanced document processing, quality control, and organization.
• Support billing, invoicing, time entry, and expense reporting.
• Prepare client and matter intake forms, engagement letters, and due diligence materials.
• Monitor deadlines, anticipate needs, and ensure timely completion of deliverables.
• Assist with business development, marketing materials, and client database maintenance.
• Collaborate with attorneys and staff, providing administrative and backup support.
• Provide front-desk coverage when necessary and complete additional office tasks.

Skills

Litigation support

Attention to detail

Communication

5+ years experience

Education

Bachelor's degree preferred

Tools

Microsoft Office

Billstream

Emburse

Job description

As the Legal Administrative Assistant at our boutique law firm based in Washington, DC, you will engage with a dynamic range of cases while providing vital administrative support for a team of numerous attorneys. In this role, you will oversee intricate legal documentation, streamline attorney calendars and client engagements, assist with financial workflows, and execute diverse administrative functions with precision and agility. We are looking for a seasoned legal support professional who brings exceptional organization, strong initiative, and a dedicated commitment to high-caliber service within a fast-moving, team-oriented atmosphere.

Key Responsibilities:

• Draft, edit, proofread, format, and manage legal documents and correspondence.
• Perform advanced document processing, quality control, and document organization.
• Support billing, invoicing, time entry, and expense reporting.
• Prepare client and matter intake forms, engagement letters, and due diligence materials.
• Monitor deadlines, anticipate needs, and ensure timely completion of deliverables.
• Assist with business development, marketing materials, and client database maintenance.
• Collaborate with attorneys and staff, providing administrative and backup support as needed.
• Provide front-desk coverage when necessary and complete additional office administrative tasks as assigned.

Why You'll Love Working Here:

• Based in Washington, DC, featuring modern, high-end office spaces.
• Thrive in a supportive, team-driven environment that values superior work performance and outstanding client care.
• Receive a comprehensive benefits package featuring health coverage, a competitive 401(k) plan, generous paid time off, and a commuter stipend.
• Enjoy a hybrid schedule with the ability to work remotely two to three days per week, with flexibility to align with firm priorities.

What We're Looking For:

• Legal administrative professional. You possess 5+ years of legal support experience within a large law firm environment. Prior litigation background is required; a bachelor’s degree is preferred.
• Standout with software. You excel in leveraging technology and demonstrate fluency across platforms like Microsoft Office, Billstream, Emburse, and related law firm software.
• Adaptable. You recognize the vital importance of precision and seamlessly tailor your working style to support time-sensitive attorney demands.
• Clear communicator. You possess excellent written and verbal communication skills, always prioritizing client satisfaction with a service-minded approach.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.