Experienced Legal Executive Assistant

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Hawthorne Lane, a growing global law firm, seeks a seasoned Legal Executive Assistant in its Washington, D.C. office to provide executive-level support to busy attorneys, manage calendars, client communications, travel, and time entry.

The ideal candidate has at least five years of legal administrative experience, is digitally literate with Microsoft Office, Zoom, case management and billing systems such as Aderant and Chrome River, and thrives in a fast-paced, collaborative environment.

Qualifications

• Minimum of five (5) years of administrative support in a corporate or legal setting.
• Proficiency with Microsoft Office, Zoom, research tools, case management software, and billing systems such as Aderant and Chrome River.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication and organizational skills.

Responsibilities

• Provide executive-level support to attorneys, including calendar management, meetings coordination, and travel logistics.
• Coordinate client communications and act as liaison between attorneys, clients, and staff.
• Oversee attorney billing, prebills, approvals, and client invoices, ensuring timely processing.
• Draft, edit, proofread, and file legal documents and correspondence.
• Conduct legal research and summarize findings for attorney briefings.
• Utilize internal systems to process time entries and expenses.
• Collaborate across teams to maintain smooth workflows.

Skills

Legal Administrative Experience

Calendar Management

Client/Attorney Liaison

Multitasking in High-Volume Environ

Tools

Microsoft Office

Zoom

Case Management Software

Aderant

Chrome River

Job description

A growing global law firm is seeking a seasoned legal administrative professional for an opening in the firm’s Washington, D.C. office. As the Legal Executive Assistant, you will be providing executive-level support to busy attorneys, coordinating client communications, calendars, correspondence, time entry, and travel. The successful candidate is highly proactive, detailed and efficient, and looking to bring their administrative expertise and professionalism into the next chapter of their career.

Key Responsibilities:

• Provide top-notch administrative support to attorneys, through calendar management, coordinating meetings, preparing agendas/meeting materials, and managing complex travel logistics.
• Operate as a key liaison between attorneys, clients, and other staff, handling incoming communications and keeping everyone updated on current status and progress being made.
• Oversee attorney billing, including prebills, approvals, and client invoices, monitoring the billing process at every step, addressing questions, and following up on outstanding orders.
• Assist with drafting, editing, proofreading, and filing legal documents and correspondence, maintaining organization, and easy accessibility of both electronic and paper documentation.
• Conduct legal research, summarizing and compiling findings for attorney briefings.
• Utilize internal expense and time systems to ensure attorney expenses and time entries are processed in a timely manner.
• Collaborate across teams and among other administrative staff to ensure workflows smoothly and no task falls to the wayside.

Why You’ll Love Working Here:

• The opportunity to work in a large law firm environment, where firm culture is rooted in collaboration, hard work, and supporting employees’ professional development.
• Employees enjoy competitive compensation and a well-rounded benefits package, including medical, dental, vision insurance, 401(k), and more.
• Following a probationary period when first starting, this role offers a hybrid work model, providing remote flexibility two (2) days a week.

What We’re Looking For:

• Legal administrative experience. You have a minimum of five (5) or more years of prior administrative support in a corporate or legal environment. Candidates with previous experience in a large law firm setting and or supporting senior principles will stand out!
• Digitally literate. You are adept when it comes to all things software, operating on programs such as Microsoft Suite, Zoom, research tools, case management software, and billing systems (Aderant and Chrome River) with ease.
• Eager and engaging. You love the challenge of working in a fast-paced, high-volume environment, navigating multiple tasks, deadlines, and shifting priorities with confidence and care.
• Collaboration at the core. You are team-oriented and seek employment opportunities that center on working closely with others. Building relationships, communication, and being someone the team can count on, are some of your strengths.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.