Experienced Administrative Assistant

USA Express Legal & Investigative Service Inc.; Los Angeles (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Birthday Leave

401(k)

Health insurance

Training & development

Job summary

A legal services company in Los Angeles is seeking a detail-oriented Legal Secretary for their Subpoena Department. The ideal candidate will create and process subpoenas while ensuring compliance with legal standards. Excellent communication and attention to detail are essential. Training will be provided to the right candidate, offering competitive benefits including 401(k) and health insurance.

Qualifications

• Excellent communication skills for clear, professional interactions.
• Attention to detail for managing sensitive information accurately.
• Ability to solve problems related to record requests.

Responsibilities

• Create, handle and process subpoenas from legal parties.
• Verify the validity of requests for compliance with laws.
• Maintain detailed records of requests and releases.

Skills

Excellent Communication Skills

Attention to Detail

Problem-Solving Skills

MS Office software familiarity

Familiarity with Legal Processes

Understanding of HIPAA

Job description

Benefits

• Birthday Leave
• 401(k)
• Health insurance
• Training & development

We are seeking a detail-oriented and organized Legal Secretary- Subpoena Department to help us prepare and process subpoenas for medical records. Familiarity with legal clerical work and a basic knowledge of legal procedures and subpoenas is preferred, but we will train the right Candidate!

What does a Legal Secretary in our Subpoena Department do?

The Legal Secretary in the Subppoena Department will be responsible for creating and processing subpoenas, ensuring compliance with legal and privacy regulations, and ensuring that records are provided to authorized parties.

KEY RESPONSIBILITIES

• Receiving and Creating Subpoenas: Create, handle and process requests for records, including subpoenas from legal parties and other authorized entities.
• Verifying and Ensuring Compliance: Verify the validity of requests, ensuring they comply with relevant laws, regulations, and the organization\'s policies, including HIPAA.
• Documentation and Record Keeping: Maintain detailed records of requests, releases, and any related actions, ensuring accurate documentation and tracking of all activities.
• Coordination and Communication: Communicate effectively with staff, legal representatives, and other parties, providing assistance and addressing inquiries related to the status of medical record requests.

SKILLS AND QUALIFICATIONS

• MUST HAVE:
• Excellent Communication Skills: Ability to communicate clearly and professionally with various stakeholders.
• Attention to Detail: Ability to accurately and meticulously handle sensitive information.
• Problem-Solving Skills: Ability to identify and resolve issues related to record requests and releases.
• MS Office software familiarity (Word, Excel) required; Type min. 45 wpm
• Familiarity with Legal Processes as Related to Medical Records: Understanding of legal procedures, subpoenas, and court orders
• Understanding of HIPAA and Other Regulations