Expense Reimbursement Lead: Policy & Compliance Expert

St. Croix Hospice; Mendota Heights (MN); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Pet insurance

Disability insurance

Life insurance

Paid time off

401(k) retirement plan

Job summary

St. Croix Hospice is seeking an Expense Reimbursement Specialist to manage the company’s travel and expense processes from the office in Mendota Heights, MN. You will enforce policies, audit reports, and administer corporate card programs while collaborating with employees and leadership.

The role requires 2+ years in expense management, strong Excel skills, and familiarity with Workday Expenses or Concur. You will support audits, provide training, and ensure timely month-end closes.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related business discipline.
• 2+ years of hands-on experience overseeing corporate expense reimbursement or travel and expense functions.
• 1+ years of experience developing, implementing, interpreting, and enforcing corporate expense reimbursement policies.
• Strong working knowledge of T&E expense management platforms such as Workday Expenses or Concur.
• Proficient in Excel; ability to analyze data and prepare reports.

Responsibilities

• Own and oversee the employee expense reimbursement process, including review, approval, and administration of travel and expense submissions.
• Develop, maintain, and improve travel and expense policies, procedures, controls, and documentation.
• Process and audit expense submissions and corporate card purchases for 400+ cardholders, addressing policy exceptions and noncompliance.
• Administer corporate and department card programs, including card issuance, limit changes, MCC controls, disputes, and fraud management.
• Serve as primary system administrator for credit card platforms; manage configurations between systems.
• Review expense reports for documentation, business purpose, approvals, and GL coding; ensure accuracy.
• Educate and train employees/managers on policies, documentation, and system usage.
• Monitor policy violations and reimbursement trends; propose corrective actions.
• Support month-end activities and accruals related to employee expenses.

Skills

Expense reimbursement

Policy enforcement

Excel proficiency

Communication

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Workday Expenses

Concur

Job description

St. Croix Hospice is seeking an Expense Reimbursement Specialist to manage the company’s travel and expense processes from the office in Mendota Heights, MN. You will enforce policies, audit reports, and administer corporate card programs while collaborating with employees and leadership.

The role requires 2+ years in expense management, strong Excel skills, and familiarity with Workday Expenses or Concur. You will support audits, provide training, and ensure timely month-end closes.