Expense Management Specialist

GBMC HealthCare; Towson (MD); On-site; USD 48,000 - 72,000; Full time

Job summary

GBMC HealthCare in Towson, MD is seeking an Expense Management Specialist to support hospice financial operations. You will review monthly expenses, process and create vendor invoices, and coordinate with vendors to ensure timely and accurate payments in alignment with clinical documentation.

Ideal candidates have a bachelor’s degree in healthcare or related field and at least two years in accounts payable, with strong Excel skills and attention to detail.

Qualifications

• Bachelor’s degree in healthcare or related field preferred.
• 2 years in accounts payable, Accounting or related field functions.
• Experience with reviewing and processing invoices, expenses, and vendor interactions.

Responsibilities

• Review and analyze monthly expenses.
• Track, create, and process vendor invoices.
• Follow up with vendors and resolve discrepancies.
• Ensure invoices align with hospice clinical documentation.
• Ensure invoice pricing aligns with contracts.
• Maintain accurate expenses and invoice records.
• Represent GBMC Gilchrist and affiliates professionally in vendor communications.
• Support audit requests and month-end processes.
• Send denial letters to vendors if service is determined not covered by organization.
• Work with other departments to obtain approval of vendor services.
• Process ancillary claims in EPIC in accordance with guidance provided by the Revenue Cycle team.

Skills

Analytical ability

Invoice processing

Vendor management

Hospice workflows understanding

Attention to detail

Communication skills

Excel

Financial tools

Education

Bachelor’s degree in healthcare or related field

Tools

EPIC

Job description

The Expense Management Specialist supports hospice financial operations by reviewing monthly expenses, managing invoice processing and creation, and coordinating with vendors to ensure timely and accurate payments. The role ensures billing aligns with hospice clinical services, resolves discrepancies efficiently, and maintains accurate financial records.

Education:

Bachelor’s degree in healthcare or related field preferred

Experience:

2 years in accounts payable, Accounting or related field functions

Skills:

• Strong numerical and analytical ability.
• Experience with reviewing and processing invoices, expenses, and vendor interactions.
• Understanding of hospice or clinical workflows (preferred).
• Excellent attention to detail and organization.
• Strong communication skills.
• Proficiency in Excel and financial tools.

Principal Duties and Responsibilities:

• Review and analyze monthly expenses.
• Track, create, and process vendor invoices.
• Follow up with vendors and resolve discrepancies.
• Ensure invoices align with hospice clinical documentation.
• Ensure invoice pricing aligns with contracts.
• Maintain accurate expenses and invoice records.
• Represent GBMC Gilchrist and affiliates professionally in vendor communications.
• Support audit requests and month-end processes.
• Send denial letters to vendors if service is determined not covered by organization.
• Work with other departments to obtain approval of vendor services.
• Process ancillary claims in EPIC in accordance with guidance provided by the Revenue Cycle team.
• Other duties as assigned.

GBMC Values:

Respect

I will treat everyone with courtesy. I will foster a healing environment.

• Treats others with fairness, kindness, and respect for personal dignity and privacy
• Listens and responds appropriately to others’ needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

• Meets and/or exceeds customer expectations
• Actively pursues learning and self-development
• Pay attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

• Sets a positive, professional example for others
• Takes ownership of problems and does what is needed to solve them
• Appropriately plans and utilizes required resources for various job duties
• Reports on working regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

• Works cooperatively and collaboratively with others for the success of the team
• Addresses and resolves conflict in a positive way
• Seeking out the ideas of others to reach the best solutions
• Acknowledges and celebrates the contribution of others

Ethical Behavior

I will always act with honesty and integrity. I will protect the patient.

• Demonstrates honesty, integrity and good judgment
• Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.

• Embraces change and improvement in the work environment
• Continuously seeks to improve the quality of products/services
• Displays flexibility in dealing with new situations or obstacles
• Achieves results on time by focusing on priorities and manages time efficiently

Pay Range

$47,769.08 - $71,653.62

Final salary offer will be based on the candidate’s qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.