Senior Disbursements Specialist Accounts Payable

Boston Medical Center; Baltimore (MD); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

GBMC HealthCare values and benefits

Job summary

GBMC HealthCare in Baltimore seeks an experienced Accounts Payable professional to verify and process vendor invoices and payments with accuracy and timeliness.

The role collaborates with Purchasing and Finance, ensuring proper documentation, coordinating e-Payables and P-Card programs, and supporting month-end close while upholding GBMC values.

Qualifications

• Associate’s degree in related field or equivalent years of experience.
• 3 years progressive experience in Accounts Payable functions.
• Knowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable function.
• Oral and written communication with an emphasis on customer service.
• Data entry and data analysis skills.
• Ability to investigate complex Accounts Payable problems.
• Ability to perform complex and detailed AP work with accuracy and speed.
• Ability to explain policies and procedures.
• Ability to train individuals and coordinate work of others.

Responsibilities

• Processes Accounts Payable payments ensuring accuracy of correct payment per GBMC polices with proper supporting documentation.
• Processes Vendor Set-Up, W-9 and Sales Tax Exemption requests.
• Reviews invoices and matches with hospital purchase orders for payment; ensures proper documentation.
• Processes special checks by obtaining documentation and updating accounting records.
• Harness information and reconcile non-complex differences between invoices and POs.
• Maintains and files accounts payable records and balances statements.
• Performs regular system audits to ensure proper payments.
• Responds to staff, auditors and vendors inquiries about payments.
• Assists in month-end close and oversees e-Payables and P-Card programs.

Skills

Data entry

Data analysis

Customer service

IRS regulations

Communication

Attention to detail

Problem investigation

Training others

Education

Associate degree or equivalent experience

Job description

Under direct supervision, verifies and processes invoices and check requests for payment on a computerized system in a timely and accurate manner. Works with vendors, purchasing, and appropriate GBMC Healthcare, Inc. personnel in researching inquiries and problem resolution.EducationAssociate’s degree in related field or equivalent years of experienceExperience3 years progressive experience in Accounts Payable functionsSkillsKnowledge of basic accounting laws and IRS regulations as applicable to the Accounts Payable functionSkill in oral and written communication with an emphasis on customer serviceSkill in data entry and data analysisSkill in performing noncomplex arithmetic calculationsAbility to investigate complex Accounts Payable problemsAbility to perform complex and detailed Accounts Payable related work with accuracy and speedAbility to explain policies and proceduresAbility to effectively train individuals and coordinate work of othersPrincipal Duties and ResponsibilitiesProcesses Accounts Payable payments ensuring accuracy of correct payment per GBMC Healthcare/Gilchrist Hospice Care polices ensuring proper supporting documentation is provided and appropriate account(s) charged.Processes Vendor Set-Up, W-9 and Sales Tax Exemption requests.Processes vendor Purchase Order and Non-Purchase Order invoices for payment by reviewing invoices received and matching invoices with hospital purchase order and ensuring proper supporting documentation.Processes special checks, as requested, by obtaining necessary supporting documentation, charging appropriate account(s) and updating various accounting records and controls.Gathers information and reconciles non-complex differences between invoices and purchase orders by maintaining contact with Purchasing, various GBMC Healthcare, Inc. department personnel, and vendors.Maintains and files accounts payable records, performs miscellaneous typing, balances routine statements, and performs other related duties.Performs regular system audits to ensure proper and accurate payments.Responds to various inquiries from staff, auditors and vendors including short, duplicate or late payments.Researches complex Accounts Payable issues. Keeps abreast of complex issues and IRS regulations.Assists in ensuring that scheduled Accounts Payable tasks are performed.Processes payments via credit card (e-Payables), ACH (American Express), EFT and system check.Leads/performs reconciliations of Accounts Payable for the MA540, RNI, 251AP, Vendor Audit, Duplicate Payment Audit and Bank Recs.Administer e-Payables and P-Card Programs.Provide training.Review/resolve outstanding e-Payables and upload P-Card payment.Complete month end close process for Accounts Payable.Reviews payments to vendors to identify 1099 recipient and reportable amounts.Reconciles, processes and files 1099s.Acts as lead resource to Accounts Payable and Manager, e-payables and P-Card training.Assists in orienting and training Accounts Payable staff.Assists in review, development and adherence to Accounts Payable policies and procedures.Responsible for oversight of Accounts Payable functions in absence of Disbursements Manager.All roles must demonstrate GBMC Values:RespectI will treat everyone with courtesy. I will foster a healing environment.Treats others with fairness, kindness, and respect for personal dignity and privacyListens and responds appropriately to others’ needs, feelings, and capabilitiesExcellenceI will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.Meets and/or exceeds customer expectationsActively pursues learning and self-developmentPays attention to detail; follows throughAccountabilityI will be professional in the way I act, look and speak. I will take ownership to solve problems.Sets a positive, professional example for othersTakes ownership of problems and does what is needed to solve themAppropriately plans and utilizes required resources for various job dutiesReports to work regularly and on timeTeamworkI will be engaged and collaborative. I will keep people informed.Works cooperatively and collaboratively with others for the success of the teamAddresses and resolves conflict in a positive waySeeks out the ideas of others to reach the best solutionsAcknowledges and celebrates the contribution of othersEthical BehaviorI will always act with honesty and integrity. I will protect the patient.Demonstrates honesty, integrity and good judgmentRespects the cultural, psychosocial, and spiritual needs of patients/families/coworkersResultsI will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.Embraces change and improvement in the work environmentContinuously seeks to improve the quality of products/servicesDisplays flexibility in dealing with new situations or obstaclesAchieves results on time by focusing on priorities and manages time efficientlyPay Range$21.91 - $37.08Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.Equal Employment OpportunityGBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.