Expense & Compliance Manager

BDO USA; Kalamazoo (MI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

ESOP

Job summary

BDO USA is seeking an Expense and Compliance Manager to lead the firm’s expense reimbursement and card programs, including PCard, VCard, and T&E cards. You will ensure policy compliance, internal controls, and process effectiveness while driving standardization, automation, and continuous improvement across expense-related activities.

The role partners with Accounts Payable, Procurement, Financial Systems, Tax, and Internal Audit to support data integrity and efficient processes.

Qualifications

• Bachelor’s degree in Finance or Accounting required; focus preferred.
• Five+ years of experience in expense management, accounts payable, corporate card administration, and/or procure-to-pay.
• Three+ years of people leadership experience preferred.
• Experience in a multi-entity or multi-location environment preferred.
• Experience with Oracle Cloud Fusion Expense preferred.
• Advanced Excel and data analysis skills required.

Responsibilities

• Lead expense reimbursement and card program oversight, ensuring policy compliance and controls.
• Oversee PCard, VCard, and T&E card program administration and governance.
• Review expense reimbursements to ensure accuracy and policy adherence.
• Monitor card usage and expenses; identify exceptions and enforce compliance.
• Develop roadmaps for Expense & Compliance to support strategic priorities.
• Identify process improvements and automate workflows where possible.
• Collaborate with Accounts Payable, Procurement, Financial Systems, Tax, and Internal Audit.

Skills

Five+ years experience

Advanced Excel

Data analysis

Analytical skills

Communication skills

Multitasking

Policy and controls

Education

Bachelor’s degree in Finance or Accounting

Tools

Oracle Cloud Fusion Expense

Excel

Job description

JOB DESCRIPTION

The Expense and Compliance Manager leads the firm’s expense reimbursement and card programs, including PCard, VCard, and T&E cards, with accountability for policy compliance, internal controls, and process effectiveness. This role drives standardization, automation, and continuous improvement across expense and card-related activities while maintaining a strong control environment over employee and card-based disbursements.

Job Summary

The Expense and Compliance Manager leads the firm’s expense reimbursement and card programs, including PCard, VCard, and T&E cards, with accountability for policy compliance, internal controls, and process effectiveness. This role drives standardization, automation, and continuous improvement across expense and card-related activities while maintaining a strong control environment over employee and card-based disbursements. The role partners closely with Accounts Payable, Procurement, Financial Systems, Tax, Internal Audit, and business stakeholders to support data integrity, policy compliance, and an efficient end-to-end expense management process.

Job Duties

Expense Reimbursements & Card Program Oversight

• Leads the firm’s expense reimbursement and card compliance programs, ensuring adherence to corporate policy and regulatory requirements
• Oversees the administration, governance, and oversight of PCard, VCard, and T&E card programs
• Oversees expense reimbursement review and approval processes to ensure accuracy, completeness, and policy compliance
• Monitors card usage and expense activity to identify exceptions, enforce compliance, and address policy violations
• Monitors evolving regulations and business needs affecting expense reimbursements and card programs, and implement updates as needed
• Develops and maintains short- and long-term roadmaps for the Expense & Compliance function to support strategic priorities, process maturity, and continuous improvement

Process Improvement & Automation

• Identifies and implements process improvements to enhance efficiency, accuracy, compliance, and user experience
• Leverages system capabilities, such as Oracle, or equivalent tools, to automate expense reimbursement and card workflows
• Partners with Financial Systems and Procure to Pay process leads to support system enhancements, upgrades, testing, and process optimization for expense and card programs

Controls & Risk Management

• Designs, implements, and maintains internal controls over expense reimbursements and card-related disbursements
• Monitors compliance metrics, identify trends, and proactively mitigate risks related to employee expenses and card usage
• Supports internal and external audit requests with timely and accurate responses
• Maintains documentation, controls, and escalation processes for policy exceptions and noncompliance

Data, Reporting & Insights

• Develops and maintains KPIs and reporting to track compliance, processing efficiency, card program performance, and policy adherence
• Provides leadership with insights and recommendations based on expense, card, and compliance data

Cross-Functional Collaboration

• Partners with Accounts Payable, Procurement, Tax, Financial Systems, and firm leadership to align expense and card-related processes
• Communicates policy updates, process changes, and compliance expectations clearly across the firm
• Supports training and awareness efforts to strengthen employee understanding of expense reimbursement and card program requirements

Supervisory Responsibilities

• Leads and develops the Expense & Compliance team
• Sets clear performance expectations and provide ongoing coaching, feedback, and development
• Fosters a culture of accountability, continuous improvement, and customer service
• Manages staffing, workload prioritization, and performance management processes
• Supports team hiring, onboarding, and training
• Performs other duties as assigned

Education

Qualifications, Knowledge, Skills, and Abilities:

• Bachelor’s degree required; focus in Finance or Accounting, preferred

Experience

• Five (5) or more years of experience in expense management, accounts payable, corporate card administration, and/or procure-to-pay, required
• Three (3) or more years of people leadership experience, preferred
• Experience in a multi-entity or multi-location environment, preferred

License/Certification

• N/A

Software

• Experience with Oracle Cloud Fusion Expense, preferred
• Advanced Excel and data analysis skills, required
• Familiarity with automation and workflow tools, preferred

Language

• N/A

Other Knowledge, Skills, And Abilities

• Strong knowledge of expense reimbursements, card program administration, compliance, and internal controls
• Ability to translate policy into effective processes and controls
• Excellent communication skills with the ability to influence stakeholders at all levels
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively
• Strong customer service orientation

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more !

• Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

BDO USA, P.A. is an EO employer M/F/Veteran/Disability