Expeditor - Procurement Dept

Saulsbury Industries; United States; On-site; USD 50,000 - 75,000; Full time

Job summary

Saulsbury Industries is seeking an Expeditor to coordinate and expedite the delivery of equipment and materials for multiple projects from the Odessa, TX area. You will ensure timely deliveries, maintain inventory accuracy, and support procurement and engineering teams.

The role requires 2+ years of expediting experience on engineering and construction projects, plus strong communication and organizational skills.

Qualifications

• Requires 2+ years expediting engineering and construction projects.
• Direct job site experience in construction is required.
• Proficiency with data entry and MS Office is expected.

Responsibilities

• Coordinate material movement by tracking and reporting deliveries for multiple projects.
• Support Project Managers, Procurement, and Construction to meet PO dates.
• Maintain daily call logs with suppliers and follow up as needed.
• Update expediting records and correspondence for projects.
• Attend project meetings to inform on critical path items.
• Build relationships with vendor suppliers and contacts.
• Resolve invoice discrepancies with Accounts Payable and Procurement.

Skills

Data entry

Microsoft Office

Communication skills

Attention to detail

Problem-solving

Coordination

Vendor management

Education

2+ years expediting engineering/construction projects

Direct job site experience in construction

Tools

Material management software

MS Excel

PO tracking systems

Job description

Take your next step with Saulsbury Industries! Location: Odessa, TX Type: Full time

General Information/Job Summary

The Expeditor is responsible for coordinating and expediting the delivery of equipment and materials. The expeditor will ensure timely material and/or equipment deliveries, accurate inventory of incoming supplies as well as effective tracking and procurement processes. The expeditor will work closely with engineering and construction and must also consult with outside shipping agents and vendors daily and address any material or equipment related issues or difficulties.

Responsibilities/Competencies

• Coordinate material movement by tracking and reporting Construction/Engineering equipment and/or commodity material deliveries for multiple SI projects.
• Contribute to the efforts of Project Managers, Procurement team and Construction team to ensure that material is delivered on schedule according to the PO required dates.
• Maintain a daily call log detailing phone conservations and email with suppliers and follow up as needed.
• Update and maintain expediting records, reports, and correspondence for all projects in the appropriate project folders.
• Attend project meetings when required to inform project team of critical path items.
• Build and develop relationships with key vendor suppliers and contacts.
• Attend training as required to increase knowledge and skills of other areas within the department.
• Work with the Accounts Payable Department and Procurement Support Specialist to resolve invoice discrepancies and ensure accurate and timely payment of them.
• Participate in the resolution of vendor grievances and claims against SI as directed, as well as those claims against the vendor by SI.
• Solicits lien waivers from Vendors at end of project.
• Obtains quotes from carriers and arranges transportation of material as necessary.
• Implement quality control measures for incoming materials and equipment, ensuring compliance with project specifications and industry standards.
• Work closely with the procurement team to coordinate material and equipment procurement, expediting deliveries as necessary.
• Establish and update Procured Material Log for assigned projects.

Requirements

• High school diploma required.
• 2+ years’ experience directly related to expediting engineering and construction projects
• Direct job site experience in construction required.
• Travel to project sites may be needed.
• Knowledge of and familiarity with pipe, fittings, flanges, electrical and instrumentation materials.
• Advanced skills in Data entry and Microsoft Office Suites
• Excellent interpersonal and communications skills, as well as advanced skills in transportation.
• Construction Industry Knowledge: Strong understanding of materials management practices and challenges in the industrial construction industry.
• Problem-Solving: Excellent problem-solving skills to address materials-related challenges and maintain smooth operations.
• Communication: Effective communication and interpersonal skills to coordinate with various stakeholders and team members.
• Computer Proficiency: Proficient in using materials management software and Microsoft Office Suite.
• Attention to Detail: Meticulous attention to detail to ensure accurate inventory tracking and documentation.
• Organizational Skills: Strong organizational and time-management skills to prioritize tasks and meet deadlines.
• Adaptability: Ability to adapt to changing project needs and navigate potential challenges in materials management.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets. We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide. Saulsbury has provided services to a diverse energy sector for more than 50 years. Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability. We offer stable employment, career advancement and a commitment to the work/life balance of our employees. Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry. Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million. We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND. Visit our website at www.saulsbury.com Saulsbury is an Equal Opportunity Employer