Expeditor IV

Spectraforce Technologies; Houston (TX); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Spectraforce Technologies, Inc. is seeking an Expeditor IV to support project timelines in Houston, Calgary, or Edmonton. The role combines in-office and remote work, focusing on expediting equipment, tracking deliverables, and ensuring on-site readiness for construction activities.

You will manage vendor documentation, coordinate with engineering and project teams, maintain expediting records, and escalate delays to the team lead as needed.

Qualifications

• Minimum 5-7+ years of applied experience in a high pace environment.
• Experience expediting mechanical packages and various equipment.
• Knowledge of engineering documentation and vendor data requirements.
• Strong communication and relationship-building skills.

Responsibilities

• Proactively manage equipment/material logistics to meet project schedules.
• Coordinate vendor documentation, approvals, and data reviews.
• Monitor procurement status, identify delays, and escalate as needed.
• Chair expediting meetings and prepare status reports for stakeholders.
• Assist in reviewing invoices, resolve freight issues, and ensure accuracy.

Skills

Expediting logistics

Vendor management

Stakeholder communication

Schedule coordination

Documentation control

Problem solving

Education

Post-secondary education in related field

Tools

SharePoint

Oracle Cloud

Salesforce

Job description

Title : Expeditor IV Duration : 12 Months Location: Houston, Calgary or Edmonton Hybrid: In office Monday, Tuesday, Thursday, WFH Wednesday and Friday

High-Level Description

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Buyers, Logistics).

Specific Accountabilities

• Proactively manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.
• Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following; drawings, RFI's, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).
• Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
• Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
• Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
• Provide ongoing reporting to stakeholders and team members on equipment/material status, progress, receiving status as required using the required reporting formats.
• Assist in the review and verification of invoices for accuracy as required
• Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages and damages, shipment errors, tagging issues etc.
• Communicate potential commercial and technical issues to the Project team members and stakeholders.
• Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
• Coordinate activities and communicate regularly with key stakeholders including but not limited to supply chain, engineering, project controls and construction,
• Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.
• Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
• Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.

Would be working with:

• Sr Expeditors, Supervisor, and/or Team Manager- Working with and seeking additional general direction, guidance and counsel on a regular basis. Supervisor and/or Manager to provide and change work assignments as required
• Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).

Required:

• Minimum 5-7+ years of applied experience in a high pace environment.
• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Prior experience expediting mechanical packages including pumps, condensers, pressure vessels, tanks considered an asset
• Experience expediting a broad range of equipment including mechanical, electrical, piping and instrumentation.
• Good interpersonal skills with ability to maintain and builds strong working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage timelines
• Ability to work on diverse projects and processes with conflicting deadlines.
• Customer service/Problem Solving/Organizational skills an asset.
• Working Knowledge of Engineering and Vendor Documentation is required.
• Strong and effective communication skills and attention to detail are a necessity

Preferred:

• Knowledge of MS Windows/Outlook and Office Suite.
• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.).

Office environment with occasional/minimal travel to suppliers and other client operation locations as required.