Exhibitor Services Representative

Fern-Expo; Louisville (KY); On-site; USD 48,000 - 50,000; Full time

Job summary

Fern-Expo in Louisville, KY is seeking an Exhibitor Services Representative for full-time, on-site work with travel to events. The role requires strong customer service, problem resolution, and the ability to manage exhibitor orders and communication at the show site.

You will report to the Director of Exhibitor Services & Sales, stay available for overtime and weekends as event schedules require, and work closely with multiple internal teams to ensure flawless delivery of materials and labor to

Qualifications

• 2+ years of customer service experience.
• Proficiency in Microsoft Office 365 apps (Excel, Word, Outlook, Teams).
• Excellent written and verbal communication.
• Ability to learn internal systems (exhibitor portal, graphics system, order system).
• Ability to work independently and as part of a team.
• Capable of balancing multiple tasks in a fast-paced environment.
• Detail-oriented with strong organizational skills.

Responsibilities

• Respond to inquiries via phone, email, web chat, and onsite.
• Travel locally to provide onsite exhibitor services at tradeshows at least 50% of the year.
• Assist exhibitors with orders and questions at the service desk.
• Coordinate with Project Manager, Freight Representative, Labor Representative, and Account Executive to deliver materials and labor as promised.
• Process exhibitor orders, receiving reports, labor orders, display and graphic rental orders, and bills of lading.
• Resolve customer-related issues and escalate when necessary.
• Identify opportunities to sell Fern products and services to exhibitors.
• Other duties as assigned.

Skills

Customer service

Microsoft Office 365

Excel

Communication

Teamwork

Time management

Organizational skills

Tools

Exhibitor portal

Graphics system

Order system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Exhibitor Services Representative

Active - Full Time Regular full-time Louisville, Louisville, KY, US

3 days ago Requisition ID: 1514

Fern is at the top of the trade show and expo service industry. Our operation spans more than 200 cities from coast to coast. In other words, wherever there’s a major convention center and event venue, we’re there. With experienced local teams providing exceptional service and support, whenever you need it. We recognize that our team members are the core of our company. It is why they stay with us for so long, and it's also what attracts new clients to come aboard.

We are looking for an Event Services Rep who will be responsible for ensuring top-notch customer service to our exhibitors throughout their entire event. The right candidate will be able to travel to various events and must be available to work overtime when needed, as well as weekends (based on event schedule).

You will report directly to the Director of Exhibitor Services & Sales and be based out of our Louisville office. Position does require being on-site full time plus the ability to travel.

Pay rate is $23/hr.

What you’ll do:

• Dedicated to Responding to inquiries and requests via phone, email, web chat, and occasionally onsite at the event.
• Travel locally to provide onsite exhibitor services at tradeshows at least 50% of the year.
• Assist exhibitors with orders and questions at the Service Desk at the show site.
• Working in conjunction with the Project Manager, Freight Representative, Labor Representative, and Account Executive to resolve any issues and ensure all materials and labor are delivered as promised to the exhibitor.
• Processing Exhibitor orders, receiving reports, labor orders, display, and graphic rental orders, and bills of lading.
• Working through customer-related issues without direct supervision and escalating issues as necessary.
• Identifying opportunities to sell Fern products and services to exhibiting organizations.
• Other duties as assigned.

Who You Are:

• 2 or more years of customer service experience.
• Strong computer knowledge, with proficiency in Microsoft Office/365 products, emphasizing Excel, Word, Outlook, and Teams.
• Exceptional communication (verbal and written) and interpersonal skills.
• Ability to learn internal systems (exhibitor portal, graphics system, order system, etc.)
• Experience working independently and participating as a team player to achieve departmental and company goals.
• In a fast-paced environment balance multiple- tasks and meet deadlines.
• The successful candidate is confident, assertive, flexible, and required to work well under pressure in a time-critical environment.
• Must be detail-oriented, possessing exceptional organizational skills.

Fern is an equal opportunity employer committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.