Exhibit & Sponsorship Operations Lead

Gartner; Stamford (CT); Hybrid; USD 44,000 - 74,000; Full time

Job summary

Gartner is seeking a Conferences Planner to oversee exhibit operations, service delivery and sponsorship fulfillment for North American destination conferences.

You will lead the operational delivery across multiple B2B conferences, manage floor plans, budgets, staffing and schedules, and serve as onsite lead to ensure seamless exhibitor experiences.

The role emphasizes data-driven decisions, partner liaison, and continuous process improvement within Gartner’s conference portfolio.

Qualifications

• Bachelor’s Degree preferred.
• Bilingual English & Portuguese required.
• 1–3+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management.
• Proven event operational skills including production schedules, budget management and event staffing.
• Project management experience on detailed programs with multiple variables and dependencies.
• Proven experience in managing agency and vendor partners.
• Strong interpersonal and relationship building skills with senior level professionals and cross-functionally.

Responsibilities

• Lead operational delivery of all exhibitor elements across multiple B2B conferences.
• Develop, maintain and improve exhibit floor plans to maximize revenue opportunities.
• Manage conference budgets with forecasting, budgeting and reconciliation.
• Attend conferences as onsite lead for exhibit delivery and manage production schedule.
• Develop and maintain exhibit inventory related to show floor and marketing opportunities.
• Analyze data to determine best actions on conference elements.
• Manage online portal with all exhibitor logistical information.
• Provide high-value service to drive exhibitor retention.
• Liaise with conference partners and teams to ensure successful execution.
• Aim for operational excellence and process efficiencies across conference delivery.
• Develop understanding of Gartner’s conference business and value propositions.

Skills

Event Management

Experiential Marketing

Tradeshow Management

Budget Management

Project Management

Vendor Management

Communication

Education

Bachelor’s Degree

Job description

Gartner is seeking a Conferences Planner to oversee exhibit operations, service delivery and sponsorship fulfillment for North American destination conferences.

You will lead the operational delivery across multiple B2B conferences, manage floor plans, budgets, staffing and schedules, and serve as onsite lead to ensure seamless exhibitor experiences.

The role emphasizes data-driven decisions, partner liaison, and continuous process improvement within Gartner’s conference portfolio.