Exercise Event Planner

SAIC; Pearl City (HI); On-site; USD 80,000 - 120,000; Full time

Job summary

SAIC in Pearl City, Hawaii is seeking an Exercise Event Planner to coordinate and manage exercise training events for USPACOM, producing and managing event support and facility documentation. You will handle virtual collaboration, schedules, and SharePoint sites, working with military, civilian, and contractor personnel to confirm IT/COMMS requirements.

The role requires a Bachelor’s degree and 6+ years of related experience (or 4 additional years in lieu of a degree).

Qualifications

• Bachelor's degree and six+ years of related experience; additional four years of experience may substitute for degree.
• Experience with Microsoft TEAMS and establishing video teleconference (VTC) meetings.
• Working knowledge of Adobe Connect, Microsoft SharePoint and Integrated Master Schedule (IMS).
• Must possess strong problem-solving skills.
• Must be detail-oriented.

Responsibilities

• Coordinate and manage virtual collaboration and maintain relevant exercise support data on SharePoint.
• Manage virtual collaboration sessions; S-VTC, Global Video Services (GVS), TEAMS, Adobe Connect and other apps.
• Develop and maintain event support and facility documentation including event support plans, POAM slide decks, requirement charts, and workflows.
• Work with military, civilian and contractor personnel to identify, verify and track all event IT, COMMS, and System/Network requirements.
• Implement and manage access and badging process for each exercise/event.
• Create, manage, and disseminate event floor plans for transitions and execution.
• Work with the Event Support team to produce event IM/KM brief.
• Create and present the PWC Facility Brief for each event.
• Create and manage exercise and facility SharePoint sites as well as daily agendas and schedules.
• Process travel documents for deployed events as assigned.
• Work with a small team to input and manage the internal calendar.
• Communicate with and lead meetings with USINDOPACOM leadership and planners.

Skills

Problem-solving

Detail-oriented

Meeting coordination

Team collaboration

Education

Bachelor's degree

6+ years experience in lieu of degree

Tools

Microsoft TEAMS

Adobe Connect

Microsoft SharePoint

Integrated Master Schedule (IMS)

Job description

Description

SAIC is currently seeking an Exercise Event Planner located in Pearl City, Hawaii to support the USPACOM to coordinate and manage exercise training events, produce and manage event support and facility documentation, coordinate and manage virtual collaboration and maintain relevant exercise support data on SharePoint.

Job Description

• Coordinate and manage virtual collaboration and maintains relevant exercise support data on SharePoint.
• Manage virtual collaboration sessions; S-VTC, Global Video Services (GVS), TEAMS, Adobe Connect and other apps.
• Develop and maintain event support and facility documentation and products to include event support plans, Plan of Action and Milestones (POAM) slide decks, requirement charts to track event tech, app, and communication requirements; process and work-flow products.
• Work with military, civilian and contractor personnel to identify, verify and track all event IT, COMMS, and System/Network requirements.
• Implement and manage access and badging process for each exercise/event.
• Create, manage, and disseminate event floor plans for transitions and execution.
• Work with the Event Support team to produce event Information Management / Knowledge Management (IM/KM) brief.
• Create and present the PWC Facility Brief for each event.
• Create and manage exercise and facility SharePoint sites as well as daily agendas and schedules.
• Process travel documents for deployed events as assigned.
• Work with a small team to make inputs and manage the internal calendar.
• Communicate with and lead and facilitate meetings with USINDOPACOM leadership and Action Officers/Planners, Component Command exercise planners and Work Group Leads.

Qualifications

Required Education and Experience:

• Bachelors and six (6)+ years of related experience; additional four (4) years of experience considered in lieu of degree.
• Experience with Microsoft TEAMS and establishing video teleconference (VTC) meetings.
• Working knowledge of Adobe Connect, Microsoft SharePoint and Integrated Master Schedule (IMS).
• Must possess strong problem-solving skills.
• Must be detail-oriented.

Required Clearance:

• Must have an Active Secret Clearance with ability to obtain a TS/SCI Clearance.
• Must be a current US Citizen.

Target salary range: $80,001 - $120,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.

REQNUMBER: 2617826

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability