Executive Workflow Manager – Onsite Pentagon (TS/SCI)

Systems Planning and Analysis, Inc.; Arlington (VA); On-site; USD 115,000 - 145,000; Full time

Job summary

Systems Planning and Analysis, Inc. (SPA) is seeking a Sr. Workflow Manager to provide onsite support at the Pentagon. The role emphasizes executive-level workflow, correspondence, and records management in a high-tempo DoD setting.

You will manage the CATMS, coordinate with senior leaders and action officers, and ensure timely delivery of materials while maintaining strict information security and records practices. A TS/SCI clearance is required.

Qualifications

• 10+ years of experience supporting executive-level personnel in fast-paced, complex environments.
• Bachelor's degree required.
• Experience in correspondence management and coordination, drafting and reviewing documents for senior leadership.
• Strong knowledge of records management practices; ability to train and improve processes.
• Excellent communication and interpersonal skills with diverse stakeholders, including senior leadership and external organizations.
• Strong initiative, organizational skills, and high proficiency in CATMS.
• Active TS/SCI clearance.
• Ability to work fully onsite based on client needs.
• Experience in the DoD or familiarity with military protocols is desirable.
• Proficiency with office automation tools and project management software.
• Familiarity with National Archives and Records Administration (NARA) requirements for records management.

Responsibilities

• Deliver high-quality workflow management support to executive leaders in a fast-paced, dynamic environment.
• Ensure accuracy, completeness, and timely progression of correspondence packages, reports, and taskings.
• Monitor and manage the Correspondence and Task Management System (CATMS) across classifications.
• Coordinate with Action Officers and ensure timely completion through proactive follow-up.
• Maintain and improve correspondence control systems for classified and unclassified documents.
• Support records management policies and transition to a modern electronic environment.
• Provide high-level administrative and workflow support, including calendar coordination and routine reporting.
• Operate under pressure while handling multiple, time-critical actions.

Skills

Correspondence management

Records management

Communication skills

Organizational skills

CATMS

TS/SCI clearance

Onsite work

Education

Bachelor's degree

Tools

Office automation tools

Project management software

Job description

Systems Planning and Analysis, Inc. (SPA) is seeking a Sr. Workflow Manager to provide onsite support at the Pentagon. The role emphasizes executive-level workflow, correspondence, and records management in a high-tempo DoD setting.

You will manage the CATMS, coordinate with senior leaders and action officers, and ensure timely delivery of materials while maintaining strict information security and records practices. A TS/SCI clearance is required.