Executive Travel & Events Assistant

In-N-Out Burger

Franklin (TN)

On-site

USD 41,000 - 48,000

Full time

6 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Profit Sharing Plan

401(k) Plan

Job summary

In-N-Out Burger in Franklin, TN is seeking a full-time Administrative Assistant III in the Travel and Events Department to provide high-level administrative support to the Director of Travel & Events. You will manage calendars, coordinate travel, prepare reports and presentations, assist with budget tracking, and help plan department gatherings.

A strong background in MS 365, Asana, and customer service is essential.

Qualifications

5+ years of experience in a high-level administrative or executive assistant role
Travel booking and planning experience
Excellent written and verbal communication skills

Responsibilities

Manage the Director’s calendar, including scheduling appointments and coordinating meetings.
Coordinate all travel arrangements for the Director, including flights, rental cars, and hotels.
Prepare, proofread, and distribute correspondence, reports, and presentations for the Director.
Assist with department budget management, expense tracking, and financial reporting.
Plan and coordinate Travel & Events Department meetings and events.
Maintain organized departmental records, calendars, and contact lists.
Track deadlines and follow up on outstanding requests.
Maintain confidentiality and professional relationships with executives and partners