Executive Travel & Events Admin Lead

In-N-Out Burgers, Inc.; Franklin (TN); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Profit sharing

401(k) plan

Job summary

In-N-Out Burger in Franklin, TN, is seeking an Administrative Assistant III for the Travel & Events Department. This in-office role provides high-level administrative support to the Director of Travel & Events, managing calendars, travel, and communications from a central office in Franklin.

The position requires 5+ years of senior administrative experience, strong MS 365 skills, and the ability to coordinate complex travel and events while maintaining confidentiality and professionalism.

Qualifications

• 5+ years experience in a high-level administrative or Executive Assistant position, providing high-quality administrative and clerical assistance to top-level executives
• Travel booking and planning experience
• Knowledge of Hospitality and Events terms is highly desirable
• Proficient in MS 365 and Office Suite (Word, Excel, PowerPoint)
• Ability to thrive in a fast-paced and high-pressure environment with strong organization and execution

Responsibilities

• Provide comprehensive administrative and organizational support to the Director of Travel & Events, ensuring efficient daily operations and timely execution of priorities
• Manage the Director’s calendar, including scheduling appointments, coordinating meetings, reserving meeting spaces, inviting attendees, and preparing agendas
• Coordinate all business travel arrangements for the Director, including flights, rental cars, hotel accommodations, ground transportation, and detailed itineraries
• Prepare, draft, proofread, and distribute professional correspondence, reports, presentations, and other departmental communications
• Develop and maintain professional presentation materials, including PowerPoint decks, reports, and supporting documents for department meetings and senior leadership
• Assist with meeting preparation and follow-up, including materials, action items, and next steps
• Support departmental budget management, invoice processing, expense tracking, and financial reporting
• Reconcile the Director’s company credit card transactions and prepare monthly expense reports
• Serve as a point of contact for inquiries directed to the Director and escalate as needed
• Monitor incoming communications related to department initiatives and events
• Coordinate communications and mailings with internal partners and external vendors
• Support Travel & Events Department gatherings and internal functions
• Maintain organized departmental records, files, calendars, and contact lists
• Track deadlines and deliverables, following up as needed
• Identify process improvements and propose solutions
• Handle confidential information with professionalism and discretion
• Build strong working relationships with leadership and external partners
• Demonstrate flexibility in managing shifting priorities
• Assist with special projects and department initiatives

Skills

Travel booking

MS 365 / Office

Project management tools

Multitasking / organization

Customer service

Communication skills

Confidentiality

Tools

Asana

PowerPoint

Excel

Job description

In-N-Out Burger in Franklin, TN, is seeking an Administrative Assistant III for the Travel & Events Department. This in-office role provides high-level administrative support to the Director of Travel & Events, managing calendars, travel, and communications from a central office in Franklin.

The position requires 5+ years of senior administrative experience, strong MS 365 skills, and the ability to coordinate complex travel and events while maintaining confidentiality and professionalism.