Executive Administrative Assistant – Family Office

In-N-Out Burger; Franklin (TN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

FSA

401(k)/Profit Sharing Plan

Adoption Assistance

Education Reimbursement

Pet Insurance

Job summary

In-N-Out Burger is seeking an Administrative Assistant II in Franklin, TN to support the Family Office department and the Senior Director. This full-time, in-office role covers calendar management, travel bookings, and expense oversight, ensuring confidential handling of sensitive information.

The candidate will collaborate with external professionals, prepare meeting materials, and assist with special projects across the team.

Qualifications

• Bachelor's degree preferred.
• 3-5 years of administrative experience, preferably in a family office, wealth management, or executive support environment.
• Experience with expense management systems such as Concur or QuickBooks preferred.
• General knowledge of finance, accounting, or investments preferred.
• Excellent written and verbal communication skills; ability to interact professionally with all levels of management.

Responsibilities

• Schedule meetings and manage department calendars.
• Answer phones and handle correspondence with discretion.
• Coordinate and book travel including flights, hotels, and car rentals.
• Manage expenses and receipts using travel and expense software like Concur.
• Prepare materials for meetings, including PowerPoint presentations and booklets for executives.
• Coordinate communications with attorneys, tax advisors, bankers, and investment managers.

Skills

Calendar management

Travel booking

Expense management

Confidentiality

Communication

Multi-tasking

Education

Bachelor's degree

Tools

Concur

QuickBooks

Job description

In-N-Out Burger is seeking an Administrative Assistant II in Franklin, TN to support the Family Office department and the Senior Director. This full-time, in-office role covers calendar management, travel bookings, and expense oversight, ensuring confidential handling of sensitive information.

The candidate will collaborate with external professionals, prepare meeting materials, and assist with special projects across the team.