Executive Team Coordinator I — HR Leadership Support

The Nemours Foundation; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nemours Children’s Health seeks an organized Executive Team Coordinator I to support senior HR leaders in Orlando or Wilmington. You will manage calendars, meetings, travel, expenses, and documentation while ensuring discreet handling of sensitive information.

Responsibilities include preparing polished communications, reports, and leadership materials; assisting with special projects and timekeeping; and acting as a central contact for requests and escalations with professionalism.

Qualifications

• 5+ years of administrative, executive assistant, or executive coordination experience.
• Experience supporting senior leaders in confidential HR, healthcare, or business environments preferred.
• Associate degree required; HS diploma with 3–5 years of experience may be considered in lieu of degree.
• Strong organization, communication, attention to detail, discretion, follow-through, and Microsoft Office skills.

Responsibilities

• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up.
• Prepare polished correspondence, presentations, reports, and HR leadership communications.
• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities.
• Serve as a central point of contact, triaging requests and escalating sensitive or complex matters appropriately.

Skills

Calendar management

Meeting logistics

Executive support

Travel coordination

Expense management

Documentation

Timekeeping

Discretion

MS Office

Education

Associate degree

High school diploma + 3–5 years experience

Tools

MS Office

Job description

Nemours Children’s Health seeks an organized Executive Team Coordinator I to support senior HR leaders in Orlando or Wilmington. You will manage calendars, meetings, travel, expenses, and documentation while ensuring discreet handling of sensitive information.

Responsibilities include preparing polished communications, reports, and leadership materials; assisting with special projects and timekeeping; and acting as a central contact for requests and escalations with professionalism.