Executive Team Coord I

The Nemours Foundation; Orlando (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Nemours Children’s Health seeks an organized Executive Team Coordinator I to support senior HR leaders in Orlando or Wilmington. You will manage calendars, meetings, travel, expenses, and documentation while ensuring discreet handling of sensitive information.

Responsibilities include preparing polished communications, reports, and leadership materials; assisting with special projects and timekeeping; and acting as a central contact for requests and escalations with professionalism.

Qualifications

• 5+ years of administrative, executive assistant, or executive coordination experience.
• Experience supporting senior leaders in confidential HR, healthcare, or business environments preferred.
• Associate degree required; HS diploma with 3–5 years of experience may be considered in lieu of degree.
• Strong organization, communication, attention to detail, discretion, follow-through, and Microsoft Office skills.

Responsibilities

• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up.
• Prepare polished correspondence, presentations, reports, and HR leadership communications.
• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities.
• Serve as a central point of contact, triaging requests and escalating sensitive or complex matters appropriately.

Skills

Calendar management

Meeting logistics

Executive support

Travel coordination

Expense management

Documentation

Timekeeping

Discretion

MS Office

Education

Associate degree

High school diploma + 3–5 years experience

Tools

MS Office

Job description

Executive Team Coordinator I

Nemours Children’s Health | Orlando, FL or Wilmington, DE

Executive coordination with purpose.

Nemours Children’s Health is seeking a highly organized, proactive Executive Team Coordinator I to provide administrative and operational support to senior Human Resources leaders. This role may be based in either Orlando, FL or Wilmington, DE.

You will serve as a trusted partner to the VP, Operational Excellence and Talent Enablement; VP, HR Business Partners; and SVP, Total Rewards — helping manage calendars, meetings, communications, travel, expenses, documentation, timekeeping support, and follow-up activities with discretion and professionalism.

Why This Role

• Support senior HR leaders across Operational Excellence, Talent Enablement, HR Business Partners, and Total Rewards.


• Keep priorities, meetings, communications, and follow-up actions moving smoothly.


• Bring your expertise to a mission-driven pediatric health system, with flexibility to work from Orlando or Wilmington.

What You’ll Do

• Manage complex calendars, scheduling, meeting logistics, agendas, materials, notes, and action-item follow-up.


• Prepare polished correspondence, presentations, reports, and HR leadership communications.


• Support special projects, documentation, travel, expenses, purchasing, invoices, contracts, and timekeeping activities.


• Serve as a central point of contact, triaging requests and escalating sensitive or complex matters appropriately.

What You Bring

• Associate degree required; high school diploma plus 3–5 years of administrative assistant experience may be considered in lieu of degree.


• Minimum of 5 years of administrative, executive assistant, or executive coordination experience.


• Experience supporting senior leaders or multiple executives in a confidential HR, healthcare, finance, or business environment preferred.


• Strong organization, communication, attention to detail, discretion, follow-through, and Microsoft Office skills.

Why Nemours Children’s Health?

At Nemours Children’s Health, we go well beyond medicine to improve the health of children through care, research, advocacy, education, and prevention. With more than 1.7 million patient encounters annually, two freestanding children’s hospitals, and a growing pediatric network, Nemours offers the opportunity to support work that matters.

Nemours also offers Total Rewards programs designed to support associates and their families, including health and wellness benefits, retirement planning, paid family leave, tuition reimbursement, adoption assistance, employee assistance resources, and work-life programs.