Executive Team Assistant – Travel, Expenses & Admin

AXA XL

New York (NY)

On-site

USD 64,000 - 91,000

Full time

6 hours ago

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Job summary

AXA XL is seeking a Team Assistant for the Client, Distribution and Marketing Americas group. Responsibilities include managing calendars, travel, vendor payments, expense reporting, and ad hoc admin tasks to enable leadership to focus on strategic priorities.

The role reports to the Head of Marketing, Americas and supports cross‑functional teams in Exton/NY metro areas. The ideal candidate will demonstrate strong organizational skills, discretion, and proficiency with Microsoft Office Suite,

Qualifications

Experience in administrative support and handling Travel, Expenses and Budgets.
Ability to manage calendars, meetings and logistics for leadership.
Strong written and verbal communication with a professional demeanor.

Responsibilities

Coordinate invoice processing and vendor payments for events and activities.
Prepare detailed travel itineraries and manage complex travel arrangements.
Maintain calendars, schedule meetings, and prepare meeting materials and follow-up items.
Take meeting minutes and track action items.
Support presentations, reports, and communications for the team.
Act as a contact for internal and external stakeholders and ensure timely communication.