Executive Team Administrator - US Cyber

Beazley; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company paid life insurance

Disability insurance

401(k) with company match

Paid time off - 22 days

Holidays and religious leave

Home office reimbursement

Office lunch provided

Travel reimbursement

Lifestyle allowance

Parental leave

Flexible working

Job summary

Beazley, a leading global specialty insurer, seeks a Team Administrator to support the Head of US Cyber Risks and the wider US Cyber team within Beazley Shared Services. This role encompasses calendar management, travel planning, minute-taking, and coordination of meetings and events.

You will handle gatekeeping, document preparation, and ensure stakeholders receive timely information. A strong admin background and proficiency with Microsoft Office are essential.

Qualifications

• Bachelor’s degree desirable.
• Professional administrative support qualifications desirable.
• Excellent communication skills, both verbal and written.
• Detail oriented.
• Advanced in all Microsoft Office programs.
• Motivational skills, team worker as well as able to work on own initiative.
• The ability to manage time, meet deadlines and priorities.
• Experience of arranging complex travel plans and itineraries.
• Experience taking meeting minutes and distribution of notes.

Responsibilities

• Provide complete and accurate administrative service to key stakeholders.
• Anticipate stakeholder needs and resolve issues proactively.
• Manage calendar and schedule meetings.
• Gatekeeper for meeting requests and travel time.
• Coordinate travel arrangements and itineraries.
• Process expense reports.
• Attend meetings and capture minutes.
• Follow up on actions and distribute notes.
• Collate papers and prepare reports for meetings.
• Plan and manage events and Away Days from start to finish.
• Arrange internal/external meetings and book venues; distribute papers in advance.
• Prepare PowerPoint presentations for meetings and seminars.
• Act as ambassador for Head of US Cyber Risks.
• Support with ad hoc responsibilities for direct reports.
• Participate in cross-team projects.

Skills

Communication skills

Detail orientation

Microsoft Office

Teamwork & initiative

Time management

Process understanding

Education

Bachelor’s degree desirable

Professional administrative support qualifications desirable

Job description

Beazley, a leading global specialty insurer, seeks a Team Administrator to support the Head of US Cyber Risks and the wider US Cyber team within Beazley Shared Services. This role encompasses calendar management, travel planning, minute-taking, and coordination of meetings and events.

You will handle gatekeeping, document preparation, and ensure stakeholders receive timely information. A strong admin background and proficiency with Microsoft Office are essential.