Team Administrator – US Cyber

Beazley Management Limited; New York, West Hartford (NY, CT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive base pay

Discretionary bonus

Healthcare insurance

401(k) match

PTO & Holidays

Job summary

Beazley Shared Services - Underwriting & Claims Operations in New York seeks a Team Administrator to provide comprehensive support to the Head of US Cyber Risks and other key team members. You will manage calendars, coordinate travel, prepare papers and reports, take minutes, and help organise events.

The role requires excellent communication, strong MS Office skills and a proactive, detail-oriented mindset.

Qualifications

• Bachelor’s degree desirable
• Professional administrative support qualifications desirable
• Excellent communication skills, both verbal and written

Responsibilities

• Provide complete and accurate administrative service to each stakeholder
• Anticipate stakeholder needs and proactively resolve issues
• Manage calendar and schedule meetings
• Act as gatekeeper to meeting requests and allocate time
• Coordinate travel arrangements including flights and hotels
• Process expense reports
• Attend meetings and capture minutes
• Follow up on action items and distribute notes
• Collate and format papers and reports for meetings
• Plan and manage events and Away Days
• Arrange internal/external meetings and book venues
• Prepare PowerPoint presentations for meetings and seminars
• Support Head of US Cyber Risks as ambassador when they are away
• Support ad hoc responsibilities for stakeholders’ direct reports

Skills

Excellent communication

Detail oriented

Microsoft Office expert

Time management

Team player

Education

Bachelor’s degree desirable

Administrative qualifications desirable

Tools

Microsoft Office

Job description

General

Job Title: Team Administrator - US Cyber

Division: Beazley Shared Services - Underwriting & Claims Operations

Reports To: As per Beazley's organization chart

Key Relationships:

Head of US Cyber Risks and direct reports (or other stakeholders as assigned), Assistant UCO Manager, global Admin team

Job Summary:

To provide comprehensive administrative support to Head of US Cyber Risks and other key team members (or other stakeholders as assigned)

Key Responsibilities:

Team Administrator Support

• Provide complete and accurate administrative service to each of the key stakeholders


• Anticipate the needs of stakeholder(s) and proactively resolve issues before they arise


• Manage calendar and schedule meetings


• Act as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time for meetings


• Coordinate travel arrangements, including booking flights, accommodation, producing itineraries and confirming details


• Process expense reports


• Attend meetings and team briefings


• Capture meeting minutes and actions, distributing in line with stakeholder expectations


• Follow up on agreed action items from meetings


• Collate and format papers and reports for meetings


• Plan and manage events and Away Days from beginning to end


• Arrange internal/external meetings and book venues including: distribution of papers/reports in advance and booking of refreshments and lunch when needed


• Collate information and produce PowerPoint presentations for meetings and seminars


• Act as ambassador for the Head of US Cyber Risks, both internally and externally, particularly during times of their absence from the business while ensuring that they are fully appraised of any important developments


• Schedule meetings, assistance with expenses, ad hoc responsibilities for key stakeholder’s direct reports dependent upon capacity and urgency


• Participate in cross-team and intra-team projects as required

General

• Undertake any other reasonable duties /ad hoc reports as may be requested.

At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley’s core values and behaviors.

• Adopt the Beazley culture of being bold, striving for better and doing the right thing, that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers.


• Comply with Beazley procedures, policies and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People department or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.


• Display business ethics that uphold the interests of all our customers.


• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.


• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.

• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.

Personal Specification:

Education and Qualifications

• Bachelor’s degree desirable


• Professional administrative support qualifications desirable

Skills and Abilities

• Excellent communication skills, both verbal and written


• Detail orientated


• Advanced in all Microsoft Office programs


• Motivational skills, team worker as well as able to work on own initiative


• The ability to manage time, meet deadlines and priorities


• Excellent understanding of organizational processes

Knowledge and Experience

• Minimum of 3 years previous administrative experience in a corporate environment


• Experience of arranging complex travel plans and itineraries


• Experienced of event planning


• Experience taking meeting minutes and distribution of notes

Aptitude and Disposition

• Outcome focused, self-motivated, flexible and enthusiastic


• Professional approach to successfully interact with managers/colleagues and external suppliers


• Completes work to deadline


• Proactive

Competencies

• Concern for quality


• Information seeking


• Customer focus


• Team working


• Initiative


• Problem solving


• Time management


• Relationship building

The Rewards

• The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization


• Attractive base compensation and discretionary performance related bonus


• Competitively priced medical, dental and vision insurance


• Company paid life, and short- and long-term disability insurance


• 401(k) plan with 5% company match and immediate vesting


• 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs


• Up to $700 reimbursement for home office setup


• Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance


• Up to 26 weeks of fully paid parental leave


• Up to 2.5 days paid annually for volunteering at a charity of your choice


• Flexible working policy, trusting our employees to do what works best for them and their teams

Salary for this role will be tailored to the successful individual’s location and experience. The expected compensation range for this position is $75,000 - $85,000 per year plus discretionary annual bonus.

Don’t meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.

We are an equal opportunities employer and as such, we will make reasonable adjustments to our selection process for candidates that indicate that, owing to disability, our arrangements might otherwise disadvantage them. If you have a disability, including dyslexia or other non-visible ones, which you believe may affect your performance in selection, please advise us in good time and we’ll make reasonable adjustments to our processes for you.