Executive Support & Workplace Manager

MGT Insurance; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

MGT Insurance is hiring for a resourceful operator to support its leaders and run the work that keeps our offices running and our employee experience strong. This role reports to the Head of People and oversees calendars, travel, IT coordination, and office operations in SF, with occasional travel to other offices.

The candidate will own workplace operations, events, vendor management, and onboarding support, while leveraging AI and automation to build repeatable processes.

Qualifications

• Experience supporting senior executives and managing confidential information.
• Experience in workplace operations or office management in a fast-paced startup.
• Strong organizational, communication, and follow-through skills.

Responsibilities

• Manage complex calendars, travel, expenses, and meeting logistics for senior leaders.
• Oversee workplace operations for multiple offices, facilities, vendors, and budgets.
• Plan events, offsites, and employee recognition activities; manage swag and onboarding support.

Skills

Executive support

Office operations

Event planning

Vendor management

AI tooling

Tools

AI tools

Office software

Job description

About MGT Insurance

MGT is the first AI-driven, neo-insurer focused on evolving commercial P&C insurance for the brokers and small business owners. By combining the expertise of industry veterans with state-of-the-art technology, we are ushering in the next evolution of commercial insurance and working to move the industry forward through the use of modern technology, better processes, and a rock-star team. We seek visionary leaders who thrive in dynamic, entrepreneurial settings, and excel in autonomous roles.

About MGT Insurance

MGT is the first AI-driven, neo-insurer focused on evolving commercial P&C insurance for the brokers and small business owners. By combining the expertise of industry veterans with state-of-the-art technology, we are ushering in the next evolution of commercial insurance and working to move the industry forward through the use of modern technology, better processes, and a rock-star team. We seek visionary leaders who thrive in dynamic, entrepreneurial settings, and excel in autonomous roles.

MGT is building an AI-first insurance company. We’re looking for a resourceful, hands-on operator to support our leaders and own the work that keeps our offices running and our employee experience strong. Executive support is a central responsibility, with direct ownership of both CEOs’ calendars, travel, and meeting logistics. You’ll also partner with the Head of People on workplace operations, employee-facing IT, People initiatives, and support other leaders as needed. You see the bigger picture, anticipate what’s needed, and turn direction into action. You enjoy a fast-paced startup and roll up your sleeves wherever you can help, from improving a process to unpacking office supplies.

What You’ll Do

• Support our leaders: Manage complex calendars, travel, expenses, and meeting logistics for both CEOs, with additional support for other leaders as needed. Anticipate needs, navigate shifting priorities, and handle confidential information with discretion.
• Own workplace operations: Keep our San Francisco, Madison, and Denver offices running smoothly, managing facilities, vendors, supplies, budgets, and everyday employee needs.
• Create a great employee experience: Plan events, offsites, celebrations, and recognition activities; manage our swag store; and make our workplaces welcoming and productive.
• Coordinate employee IT: Own equipment ordering, setup, inventory, and returns; coordinate access and troubleshooting with IT partners; and follow requests through resolution.
• Support the People team: Help with onboarding and offboarding, employee communications, questions, and program logistics in partnership with the Head of People.
• Think ahead and improve how we work: Connect the dots across leaders, teams, and offices, anticipate needs, and address underlying issues. Build repeatable solutions using AI and automation, and take ownership of new projects and unexpected needs as the business evolves.

What You Bring

• Experience supporting senior executives, including complex scheduling, travel, and confidential matters.
• Experience in workplace operations, office management, or employee experience within a fast-paced startup or another environment with frequently changing priorities.
• Strong organization, judgment, communication, and follow-through.
• A systems-thinking approach: you understand the broader goal, spot dependencies and gaps, and turn incomplete direction into thoughtful action.
• Comfort coordinating employee technology needs and working with vendors and technical partners.
• Practical experience with AI and workplace tools, and curiosity about better ways to work.
• A service mindset and flexible approach: you take ownership, handle the details, and step in wherever help is needed.

Location & compensation

This individual contributor role reports to the Head of People and is based in our San Francisco office five days per week, with occasional travel to our Madison and Denver offices. The annual base salary range is $120,000 - $160,000, with compensation determined by relevant experience, skills, and qualifications. We recognize that no candidate will meet every qualification and encourage individuals with relevant experience and interest in the role to apply.

Please note: MGT does not accept unsolicited resumes from staffing vendors, including recruitment agencies and/or search firms. Please do not forward resumes to our jobs alias, MGT employees, or any other company location. Any submittals without a prior signed agreement will become property of MGT.

Our Commitment to Diversity, Equity & Inclusion

At MGT, inclusion drives excellence and belonging sustains it. We believe diverse perspectives make us stronger, more innovative, and more connected to the people we serve. We value every voice, champion equity, and create space where all people can grow and succeed together.

Equal Employment Opportunity Statement

MGT is proud to be an Equal Opportunity Employer. We do not discriminate in employment opportunities or practices based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, military or veteran status, or any other status protected by applicable law. All employment decisions are based on qualifications, merit, and business needs. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process. If you need assistance or accommodations, please contact us at [e-mail].

This job description is intended to outline the general nature and level of work performed by employees in this role. It is not an exhaustive list of all responsibilities, duties, or qualifications required. MGT Insurance reserves the right to modify, interpret, or apply this job description in any way the company deems appropriate.