Executive Support Specialist for Chief of Staff

Education-State Activities; Baton Rouge (LA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Louisiana Department of Education seeks an Administrative Assistant 5 in Baton Rouge to support the Chief of Staff and coordinate accessibility of information for staff, BESE, the Legislature, local education agencies, and the public.

This role demands strong communication, organizational skills, and discretion in handling sensitive information, with a focus on aligning operations with statewide education priorities and delivering timely responses across divisions.

Qualifications

• Four years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.

Responsibilities

• Provide high-level administrative support to the Chief of Staff, including managing calendars, scheduling meetings, organizing documents, and prioritizing communication needs.
• Coordinate the flow of information across divisions to ensure timely, accurate responses to inquiries and requests.
• Prepare, review, and distribute correspondence, reports, and briefing materials for leadership and external stakeholders.
• Assist in organizing and supporting agency-wide initiatives, meetings, and operational activities aligned with LDOE’s education priorities.
• Maintain organized systems for tracking requests, deadlines, and key operational processes to support efficient day-to-day workflow.
• Handle sensitive and confidential information with discretion and professionalism at all times.

Skills

Executive support

Communication skills

State government knowledge

Multitasking

Discretion

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The Louisiana Department of Education seeks an Administrative Assistant 5 in Baton Rouge to support the Chief of Staff and coordinate accessibility of information for staff, BESE, the Legislature, local education agencies, and the public.

This role demands strong communication, organizational skills, and discretion in handling sensitive information, with a focus on aligning operations with statewide education priorities and delivering timely responses across divisions.