Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

Oregon Health Authority; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

PERS/OPSRP retirement

Paid time off

Training & development

Job summary

The Oregon Health Authority seeks an Executive Support Specialist 2 to provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders in Salem. This full-time, on-site role coordinates calendars, prepares reports, and supports leadership strategic initiatives.

Candidates should have at least one year of relevant administrative experience, strong Microsoft Office skills, and experience handling sensitive information with discretion.

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.

Responsibilities

• Provide confidential executive support to the Chief Nursing Officer and Nursing Division leaders.

Skills

Administrative duties

Data collection

Microsoft Office

SharePoint

Adobe Pro

Visio

Project management

Budget and finance

Discretion handling

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Skype

Zoom

AdobePro

Visio

SharePoint

Intranet Web Page Editing

Job description

Position Title

Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

Initial Posting Date

09/21/2026

Application Deadline

09/27/2026

Agency

Oregon Health Authority

Salary Range

$4,312 - $5,988

Position Type

Employee

Job Description

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for Executive Support Specialist 2 to join our Salem team.

The purpose of this position is to provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders who oversee daily hospital operations and patient care delivery for the Oregon State Hospital. The incumbent functions with integrity and confidentiality in compliance with HIPAA and dealing with sensitive information. Key functions include preparing reports, managing assigned projects, scheduling and calendar management, and supporting leadership strategic objectives and goals. This role participates in all CNO related meetings, conducts research assignments as assigned, and collects data and information for Nursing leadership. This position is responsible for supporting Nursing meetings including staff and committee meetings, with scheduling and record keeping. This position provides administrative support with requirements for hospital licensure, regulatory standards, compliance, supporting operational communication, and tracking of data for the Nursing division. This position applies and interprets ORSs, OARs, nurse contract language (SEIU and AFSCME), staffing policies and procedures, and hospital and department policies and protocols to effectively carry out its duties. The role requires discretion as it handles highly sensitive matters and information, coordinating projects on behalf of the CNO, and supporting Nursing Services strategic initiatives and regulatory compliance.

Shift

Monday – Friday 8:00am – 5:00pm

Days off

Sat/Sun

Location

This position is 100% on site

What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes

• Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, Skype and Zoom.
• Proficient in AdobePro, Visio, SharePoint, Intranet Web Page Editing.
• Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
• Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
• Experience with project management tools and concepts.
• Experience in budget and finance operations and principles.
• Experience in managing sensitive issues and confidential information with discretion and professionalism.

Submission Requirements

• Resume and Cover Letter (required)– Attach a cover letter and your current resume that clearly outlines your education and work experience relevant to this position
• Supplemental Questions – Answer all supplemental questions completely and accurately.

Final Check!

Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

About The Team & Benefits Of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement will be used to fill full‑time positions located in Salem, OR, and may be used to fill future vacancies as they occur.
• This position is 100% in person... “Review Section 4: Working Conditions” in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non‑PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I‑9 documentation and confirm authorization to work in the United States. OHA will use E‑Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Disclaimer

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti‑racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.