Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

State of Oregon; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Excellent, low-cost medical, vision

Job summary

The Oregon Health Authority is seeking an Executive Support Specialist 2 to provide confidential executive support to the Chief Nursing Officer and Nursing Division leaders in the Salem campus. The role includes preparing reports, coordinating projects, scheduling, and assisting with regulatory compliance and licensure requirements.

This on-site position emphasizes discretion with sensitive information, meeting coordination, and data collection to support Nursing services’ strategic objectives

Qualifications

• One year of administrative experience in support of agency projects or programs.
• Experience with data collection and analysis, project evaluation, or interpretation of laws, rules, and regulations.

Responsibilities

• Provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders.
• Manage calendars, scheduling, and meetings; prepare reports and coordinate projects.
• Support regulatory compliance, licensure requirements, and data tracking for Nursing leadership.
• Coordinate staff and committee meeting logistics and record-keeping.

Skills

Customer service

Communication skills

Microsoft Office

SharePoint

Cultural competence

Project management

Budget knowledge

Confidentiality

Tools

Adobe Pro

Visio

Intranet Web Page Editing

Job description

Initial Posting Date: 09/21/2026

Application Deadline: 09/27/2026

Agency: Oregon Health Authority

Salary Range: $4,312 - $5,988

Position Type: Employee

Position Title: Executive Support Specialist 2 (ESS2) - CNO Executive Assistant

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

Opportunity Awaits, Apply Today! - Executive Support Specialist 2 (CNO Executive Assistant)

The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for Executive Support Specialist 2 to join our Salem team.

What you will do!

The purpose of this position is to provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders who oversee daily hospital operations and patient care delivery for the Oregon State Hospital. The incumbent functions with integrity and confidentiality in compliance with HIPAA and dealing with sensitive information. Key functions include preparing reports, managing assigned projects, scheduling and calendar management, and supporting leadership strategic objectives and goals. This role participates in all CNO-related meetings, conducts research assignments as assigned, and collects data and information for Nursing leadership. This position is responsible for supporting Nursing meetings including staff and committee meetings, with scheduling and record keeping. This position provides administrative support with requirements for hospital licensure, regulatory standards, compliance, supporting operational communication, and tracking of data for the Nursing division. This position applies and interprets ORSs, OARs, nurse contract language (SEIU and AFSCME), staffing policies and procedures, and hospital and department policies and protocols to effectively carry out its duties. The role requires discretion as it handles highly sensitive matters and information, coordinating projects on behalf of the CNO, and supporting Nursing Services strategic initiatives and regulatory compliance.

Shift: Monday - Friday 8:00am - 5:00pm

Days off: Sat/Sun

This position is 100% on site

For a full review of the position description, please click here.

What We Are Looking For

Minimum Qualifications:

• One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes:

• Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, Skype and Zoom.
• Proficient in AdobePro, Visio, SharePoint, Intranet Web Page Editing.
• Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
• Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
• Experience with project management tools and concepts.
• Experience in budget and finance operations and principles.
• Experience in managing sensitive issues and confidential information with discretion and professionalism.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

• Resume and Cover Letter (required)- Attach a cover letter and your current resume that clearly outlines your education and work experience relevant to this position
• Supplemental Questions - Answer all supplemental questions completely and accurately.

Final Check! - Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

After You Apply:

• Complete any pending tasks in Workday under 'My Applications' prior to the application deadline.
• Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans' Preference documentation.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision,