Executive Support Specialist

ODYSEA AQUARIUM; Scottsdale (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

ODYSEA AQUARIUM is seeking an Administrative Assistant to support the Executive Leadership Team with travel logistics, event coordination, and calendar management. The role requires strong organizational and communication skills, attention to detail, and the ability to work independently in a dynamic team environment.

The ideal candidate will be resourceful, a proactive problem-solver, and able to handle confidential information while maintaining a professional appearance and demeanor.

Qualifications

• High School diploma or GED is required.
• 1–2 years’ experience in administrative, assistant or office management roles.
• Strong organizational, communication, multi-tasking and customer service skills.
• Ability to handle confidential information and work independently.

Responsibilities

• Provide comprehensive administrative support to the Executive Leadership Team.
• Coordinate travel logistics, events, and meetings; manage calendars.
• Assist marketing with media monitoring and general tasks.
• Serve as a point of contact for staff, stakeholders, and clients.
• Prepare memos, emails, and presentations as needed.

Skills

Administrative support

Calendar management

Communication skills

Multi-tasking

Customer service

Education

High School diploma or GED

Tools

MS Office

PowerPoint

Word

Excel

Job description

ODYSEA AQUARIUM is seeking an Administrative Assistant to support the Executive Leadership Team with travel logistics, event coordination, and calendar management. The role requires strong organizational and communication skills, attention to detail, and the ability to work independently in a dynamic team environment.

The ideal candidate will be resourceful, a proactive problem-solver, and able to handle confidential information while maintaining a professional appearance and demeanor.