Executive Support Specialist

PATHWAYS COMMUNITY LIVING; McCandless (Allegheny County); On-site; USD 35,000 - 48,000; Full time

Job summary

Pathways Community Living is seeking an Administrative Assistant to support the Executive Team. Responsibilities include greeting guests, handling communications, managing schedules, and maintaining records in paper and electronic systems.

The ideal candidate will have a High School diploma with 1 year of experience and strong organization, MS Office skills, and the ability to work independently. CPR/First-Aid and licenses may be required as noted.

Qualifications

• HS diploma or equivalent with 1 year of experience.
• Preferred associate or business school degree.
• Experience with calendar management and scheduling.
• Knowledge of record keeping and filing systems.

Responsibilities

• Greet guests and manage multi-line calls.
• Sort and distribute mail, faxes, emails.
• Draft letters and documents; route correspondence.
• Maintain executives' appointment schedules.
• Maintain filing and records in paper/electronic systems.
• Coordinate vehicle fleet information and maintenance.
• Attend monthly staff meetings.
• Other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Typing 55+ wpm

Team player

Integrity & confidentiality

Independent work

Education

High School diploma

Associate's or business school degree

Tools

Microsoft Office

Excel

Word

Email/phone systems

Job description

Pathways Community Living is seeking an Administrative Assistant to support the Executive Team. Responsibilities include greeting guests, handling communications, managing schedules, and maintaining records in paper and electronic systems.

The ideal candidate will have a High School diploma with 1 year of experience and strong organization, MS Office skills, and the ability to work independently. CPR/First-Aid and licenses may be required as noted.