Executive Support & Project Coordinator

Verigent; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Verigent is seeking a Construction Project Coordinator in New York City hybrid work arrangement. The role provides dedicated support to multiple executives across business units in a fast-paced environment, requiring proactive anticipation of needs and tight prioritization.

The ideal candidate has 4+ years assisting senior leaders, superb organization, and strong written and verbal communication, with proficiency in Microsoft 365 and the ability to manage confidential information with discretion.

Qualifications

• 4+ years of experience supporting senior leaders.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and maintain confidentiality.

Responsibilities

• Provide comprehensive administrative support to multiple executives while balancing competing priorities and deadlines.
• Manage complex calendars, coordinating meetings, appointments, and conference calls.
• Serve as a primary point of contact for internal and external communications on behalf of supported executives.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare, format, and proofread correspondence, presentations, reports, and other business documents.
• Organize and maintain confidential files, records, and documentation.
• Assist with meeting preparation, including agendas, materials, minutes, and follow‑up on action items.
• Coordinate executive meetings, office events, and other business functions.
• Anticipate executive needs and proactively manage schedules and shifting priorities.
• Draft and edit professional business correspondence with exceptional attention to detail.
• Prepare briefing materials and presentations for executive meetings.
• Maintain strict confidentiality regarding sensitive business information.
• Facilitate communication across departments on behalf of executives.
• Track project milestones and ensure action items are completed in a timely manner.
• Support special projects and additional administrative initiatives as assigned.

Skills

Executive support

Calendar management

Travel coordination

Microsoft 365

Discretion & confidentiality

Tools

Microsoft 365

Job description

Verigent is seeking a Construction Project Coordinator in New York City hybrid work arrangement. The role provides dedicated support to multiple executives across business units in a fast-paced environment, requiring proactive anticipation of needs and tight prioritization.

The ideal candidate has 4+ years assisting senior leaders, superb organization, and strong written and verbal communication, with proficiency in Microsoft 365 and the ability to manage confidential information with discretion.