Executive Support & Project Coordinator

Niceboard; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal is seeking a detail-oriented Project Coordinator to join the Media Group Decision Sciences team. The role provides administrative support to the SVP, Data Products and Science, ensuring calendars, travel, and meetings run smoothly while protecting confidentiality and executive priorities.

The ideal candidate demonstrates excellent written and verbal communication, strong planning, and the ability to manage multiple priorities in a fast-paced environment with a hybrid work setup.

Qualifications

• Experience supporting senior leadership with calendar, travel, expenses, and meetings.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office Suite with strong presentation skills.
• Strong interpersonal skills and professional demeanor for stakeholder interaction.

Responsibilities

• Calendar & Schedule Management: proactively manage leader’s daily schedule, travel, and meetings.
• Communication & Liaison: be the first contact for high volumes of communication between leader and senior management.
• Meeting & Event Coordination: prepare and follow up on meetings, schedule AV, prepare materials and agendas.
• Document & File Management: maintain department files and project management tools.
• Office Administration: manage supplies, memberships, and deliveries to support operations.
• Project Management & Special Assignments: support special projects and coordinate with other assistants.
• Confidentiality & Discretion: handle confidential information with care and discretion.

Skills

Schedule management

Travel coordination

Expense management

Communication skills

Microsoft Office

Outlook

PowerPoint

Excel

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Job description

NBCUniversal is seeking a detail-oriented Project Coordinator to join the Media Group Decision Sciences team. The role provides administrative support to the SVP, Data Products and Science, ensuring calendars, travel, and meetings run smoothly while protecting confidentiality and executive priorities.

The ideal candidate demonstrates excellent written and verbal communication, strong planning, and the ability to manage multiple priorities in a fast-paced environment with a hybrid work setup.