Executive Assistant

Nbcuniversal3; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Executive Assistant to support three SVPs on the NBC Sports and Olympics team. The role requires strong organizational skills, tech-savviness, and the ability to multi-task in a fast-paced environment.

Responsibilities include managing calendars, coordinating meetings and travel, preparing materials, and safeguarding confidential information. A hybrid schedule with four days in office is required.

Qualifications

• 1+ years of experience supporting Senior-Level Executives.
• Exceptional communications, both verbal and written, with strong interpersonal skills.

Responsibilities

• Prioritize communications including meetings, phone calls, and emails; determine urgency.
• Prepare memos, presentations, research, agendas, notes, and related materials.
• Manage executive calendars and schedules; coordinate meetings and events.
• Arrange travel and process expense reimbursements; maintain contacts lists.
• Handle confidential information with discretion and maintain up-to-date files.

Skills

Executive support

Calendar management

Meeting coordination

Travel coordination

Communication

Job description

NBCUniversal is seeking an Executive Assistant to provide administrative support to three SVPs across the NBC Sports and Olympics team. The ideal candidate must be organized, tech-savvy, and able to multi-task. This position will work in a fun and fast-paced environment that will provide great exposure to the Global Ad Sales & Partnerships business.

Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention.

• Assists in preparing all required memos, presentations, research, meeting agendas, notes, etc. as needed.
• Assist in gathering and coordinating information for regular reporting needs.
• Overall management of executive calendars.
• Coordination and scheduling of meetings and events, meeting recaps, and room bookings.
• Coordination of travel arrangements; process and track expense & travel reimbursements.
• Maintain and updating contacts lists.
• Handle sensitive and confidential information with discretion.
• Maintain up-to-date and accurate files.
• Provide backup support to other EAs as needed.
• Assist with additional special projects and other duties as required.
• Create and manage tracking documents for internal distribution and communication updates.
• Punctual, regular, and consistent attendance.

Basic Requirements:

• 1+ years prior relevant experience, supporting Senior-Level Executives.

Desired Characteristics:

• Exceptional communications skills (verbal and written) and strong interpersonal skills with all levels of our organization.
• Ability to successfully multi-task and meet deadlines.
• Excellent at problem-solving, taking initiative, and being very resourceful.
• Outstanding organizational skills - ability to manage multiple projects simultaneously.
• Ability to maintain confidentiality.
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment.

Hybrid : This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $60,000 - $80,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].