Executive Support & Operations Specialist

State of Washington; Olympia (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Paid holidays

Retirement benefits

Job summary

The Office of the State Treasurer (OST) seeks an Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. You will coordinate schedules, meetings, travel, and events, and support statewide meetings, legislative activities, and public presentations.

Exceptional organizational skills, discretion, and the ability to build relationships across the agency and with external partners are essential for success in this role, based in Olympia.

Qualifications

• Progressively responsible experience providing administrative support.
• Experience supporting executive or senior-level management.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and database systems.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.

Responsibilities

• Manage the COS’s calendar, meetings, travel arrangements, records retention, and correspondence.
• Provide executive administrative support to the Chief of Staff's direct reports, including project management, calendar management, scheduling, and records retention.
• Draft, review, edit and format business correspondence, presentations, briefing materials, and official communications.
• Maintain confidentiality when handling sensitive or privileged information.
• Anticipate scheduling conflicts, monitor deadlines, prepare materials in advance, and proactively identify solutions to support executive priorities.
• Serve as an integral member of the Executive Office administrative team, partnering closely with the Treasurer's Executive Assistant and the COO's Executive Support Specialist to provide seamless executive support.
• Together with the Executive Assistant and the legislative, policy, outreach, and communications teams, take an active role in scheduling and preparing the Treasurer for meetings, presentations, legislative activities, public events, and speaking engagements.
• Coordinate and track special projects and initiatives on behalf of the COS, and direct reports, by developing project plans and monitoring deadlines, priorities, and action items, ensuring timely follow-through and completion.
• Through scheduling, reception, and constituent service duties, serve as a liaison between the office and the public, Legislature, external agencies, and stakeholders. These activities increase during the legislative session.
• During the Legislative session, provide increased support to the COS staff, by scheduling, tracking legislation/bills, and monitoring committee hearings.
• Provide back-up support for travel and expense management for the team.

Skills

Executive office practices

Business writing

Microsoft Office

Records management

Legislative processes (preferred)

Tools

Database systems

Job description

The Office of the State Treasurer (OST) seeks an Executive Support Specialist to serve as a trusted administrative partner to the Chief of Staff and agency teams. You will coordinate schedules, meetings, travel, and events, and support statewide meetings, legislative activities, and public presentations.

Exceptional organizational skills, discretion, and the ability to build relationships across the agency and with external partners are essential for success in this role, based in Olympia.