Executive Support & Operations Coordinator

Great Plains Tribal Health; Rapid City (SD); On-site; USD 60,000 - 85,000; Full time

Job summary

Great Plains Tribal Health is seeking an experienced executive administrative professional to provide high-level support to GPTLHB leadership. Responsibilities include researching, preparing statistical reports, handling inquiries, and arranging communications and meetings for Executives.

The role requires strong written and verbal communication, diary management, and confidentiality, with experience in MS 365 tools and cross-organizational coordination.

Qualifications

• Bachelor’s degree or equivalent work experience.
• Experience delivering a range of administrative support functions.
• Ability to liaise with government representatives, board directors, donors.
• Experience with briefs, presentations and written communication.

Responsibilities

• Assist in meeting planning and minutes; prepare packets.
• Screen telephone calls and triage inquiries.
• Manage correspondence and route to appropriate personnel.
• Prepare and edit various documents and reports.
• Input data in databases; perform data analysis.
• Respond to information requests and conduct required research.
• Develop efficient workflows and maintain files.
• Assemble data for VP(s) and compile statistics.
• Exercise discretion and maintain confidentiality in all matters.
• Coordinate logistics for organization-wide events.

Skills

Administrative support

Microsoft 365

Diary management

Communication

Meeting coordination

Research skills

Data handling

Confidentiality

Vendor coordination

Documentation

Education

Bachelor's degree or associate's degree

Tools

Smartsheets

MS Word

Excel

Outlook

Teams

SharePoint

OneDrive

Job description

Great Plains Tribal Health is seeking an experienced executive administrative professional to provide high-level support to GPTLHB leadership. Responsibilities include researching, preparing statistical reports, handling inquiries, and arranging communications and meetings for Executives.

The role requires strong written and verbal communication, diary management, and confidentiality, with experience in MS 365 tools and cross-organizational coordination.