Executive Support & Office Operations Specialist

Electi Management Inc.; Irvine (CA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid time off

Company holidays

Year-end bonuses

Job summary

Electi Management Inc. in Irvine, CA is seeking a detail-oriented administrative assistant to support our medical lien servicing products.

The role requires strong writing and math skills, excellent data entry, and the ability to multitask in a fast-paced office environment. You will assist the CEO and Account Executives, manage calendars, handle client communications, file documents, and maintain confidential information.

Qualifications

• High school diploma required; college degree preferred.
• Advanced user of Microsoft Office and Adobe Acrobat required.
• Knowledge of QuickBooks preferred.
• Typing skills required with ten-key ability preferred.
• Experience with basic office equipment including multi-function printers and multi-line phone systems.
• Ability to work efficiently with electronic documents.
• Thrives in a role with a wide variety of tasks.
• Able to accept feedback and implement changes immediately and remember requests.
• Able and willing to complete tasks at any level from repetitive to high level tasks.
• Excellent task completion, communication, and organizational skills; strong work ethic and customer service.

Responsibilities

• Assist CEO and Account Executive(s) in delivering high quality service to clients.
• Schedule appointments; manage calendars and projects; provide deadlines reminders.
• Drive to client locations to pick up / deliver paperwork; run errands as needed.
• Assist with calls and client communication.
• Sort, scan, electronic filing, and processing of client mail and documents.
• Organize, scan, name and save documents to firm’s electronic storage system.
• Highly accurate data entry in QuickBooks Online and other software.
• Perform other duties or special projects as requested.

Skills

Typing

Ten-key

Data entry

Communication

Organization

Multitasking

Confidentiality

Troubleshooting

Customer service

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Adobe Acrobat

QuickBooks

Job description

Electi Management Inc. in Irvine, CA is seeking a detail-oriented administrative assistant to support our medical lien servicing products.

The role requires strong writing and math skills, excellent data entry, and the ability to multitask in a fast-paced office environment. You will assist the CEO and Account Executives, manage calendars, handle client communications, file documents, and maintain confidential information.