Executive Support & Meetings Coordinator

TransChicago Truck Group; Elmhurst (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life and AD&D Insurance

Disability Insurance

FSA

401(k) with company match

Paid Time Off

Paid Holidays

Employee Assistance Program (EAP)

Job summary

TransChicago Truck Group in Elmhurst, IL, seeks a Leadership Support Specialist to provide day-to-day administrative and project support to our corporate team, coordinating meetings, travel, and communications.

You will draft presentations, manage expense reports, and assist with recruiting events, maintaining discretion and cross-functional collaboration in a fast-paced environment. This role offers growth and a comprehensive benefits package.

Qualifications

• 3+ years in a fast-paced administrative support role, preferably supporting senior leaders.
• Strong proficiency with Microsoft Office and other technology platforms.
• Proven ability to manage competing priorities and confidential information with discretion.
• Excellent written and verbal communication skills; able to communicate across all levels.
• Highly organized and detail-oriented with proactive follow-through.
• Able to work independently on projects in a fast-moving environment.
• Willingness to work flexible hours as business needs require.

Responsibilities

• Provide day-to-day administrative and project support for the Corporate Team, ensuring proactive follow-through and clear communication.
• Draft and format presentations, reports, and communications for leadership and cross-functional meetings.
• Prepare and submit expense reports for leadership team members.
• Arrange domestic and occasional international travel, including booking transportation and accommodations, itineraries, and pre-work.
• Plan and set up in-person and virtual meetings (Teams/Zoom), including agendas and note-taking.
• Assist with planning and coordinating company-wide or high-priority customer events.
• Coordinate recruiting activities such as new hire orientations or recruiting events.
• Maintain and distribute key business documents such as licenses, insurance, and vehicle records.
• Other duties as assigned.

Skills

MS Office proficiency

Communication skills

Project coordination

Discretion with confidential info

Independent work

Travel coordination

Education

High school diploma or equivalent

Tools

Microsoft Teams

Zoom

Job description

TransChicago Truck Group in Elmhurst, IL, seeks a Leadership Support Specialist to provide day-to-day administrative and project support to our corporate team, coordinating meetings, travel, and communications.

You will draft presentations, manage expense reports, and assist with recruiting events, maintaining discretion and cross-functional collaboration in a fast-paced environment. This role offers growth and a comprehensive benefits package.